SalaryThe salary range for this position is CAD $27.10 - $27.10 / hour
Job SummaryWe are currently hiring for Casual Secretary/Clerks to join our Healthy Bones Clinic team at Peace Arch Hospital located in White Rock, B.C.
Connect with us!
Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields. Fraser Health offers opportunities for career growth and advancement and competitive benefits, including but not limited, to:
- Four weeks of vacation to start
- Comprehensive 100% employer paid benefits
- Immediate enrollment in a defined municipal pension plan
- 50% subsidy on Translink passes
*Eligibility based on employment status
We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust.
Connect with us on our Careers social channels where you’ll learn about exciting opportunities, get career tips from our recruiters, and meet some of your future team members! You can also visit us on Indeed and Glassdoor.
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Detailed OverviewPerforms secretarial, receptionist, and admitting duties including scheduling and booking outpatient appointments, composing correspondence, typing technical and non-technical materials, answering and directing calls, arranging meetings, and setting up and maintaining filing systems for various material and records.
Responsibilities
- Performs a variety of secretarial duties such as recording, transcribing and distributing meeting minutes, composing correspondence and typing technical and non-technical material such as letters, reports, overheads, and presentations using various software applications; distributes documentation as required.
- Admits and discharges patients by collecting demographic data and entering information into a computerized system, completing required forms and attaining required signatures; updates computerized system according to changes.
- Books and schedules out-patient appointments by receiving and reviewing referrals and referral information, in accordance with the interdisciplinary team and physician schedules; contacts patient, interdisciplinary team members and/or physician to confirm appointment times; rearranges schedules as required.
- Performs receptionist duties such as answering the telephone, directing calls, taking and relaying messages and responding to general and specific program inquiries such as admission criteria; opens, dates and distributes internal mail.
- Sets up and maintains office filing and distribution systems for the assigned area including correspondence, reports, physician files, patient information and meeting documentation.
- Arranges meetings by performing duties such as setting times, booking rooms and equipment, typing and circulating notices and agendas, and records and distributes notes or meeting minutes. Books and schedules appointments for the interdisciplinary team.
- Compiles information and basic statistics such as workload and client data for further review by the Manager or designate; runs reports and collects data from the computerized system and performs basic calculations, as needed; researches and summarized data for various memos, reporting and correspondence for use at meetings.
- Performs timekeeping functions such as inputting hours into the payroll system; distributes cheques and/or pay stubs to staff.
- Processes office and/or medical/surgical supply orders by completing requisition forms for signature; forwards requisitions to Material Management, checks incoming orders and follow up on order discrepancies or concerns.
- Performs other related duties as assigned.
QualificationsEducation and ExperienceGrade 12 and two years recent, related experience or an equivalent combination of education, training and experience.
Skills and Abilities
- Ability to keyboard at 45 w.p.m.
- Knowlege of medical terminology.
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Physical ability to carry out the duties of the position.
- Ability to organize work.
- Ability to operated related equipment.
About Fraser HealthFraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.
People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.
We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.
Together, we are the heart of health care.
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IMPORTANT: Recruitment scam warning
Please be on alert for recruitment scams. We are aware of several scams targeting individuals by falsely claiming to represent Fraser Health. Always take precautions when sharing personal details with unverified sources. Please note that we will never ask for money or payment, nor ask you to download or install an app at any point during our recruitment process.
