Practicum Coordinator
Tracking Code: req1744
Faculty/Department: Faculty of Health Sciences
Number of Positions: 1
Appointment Type: Full-Time Continuing
Hours of Work: 35 hours per week
Salary Range: Level 8 - Starting Salary, Step 1 $78,038
Posting Date: September 26, 2025
Closing Date: October 20, 2025 (7:00 pm EST)
Job Summary: This position is responsible for the coordination and management of the practicum experiences for the Collaborative BScN and RPN to BScN Advanced Entry Programs. This involves negotiating, securing, and assigning placements for approximately 700 students.
Nature of work:
Reporting to the Associate Dean of Nursing, this position is responsible for the functions of the Nursing Practicum office. Travel required for meetings with partner agencies within the GTA which occur approximately 10-15 times per year
Responsibilities/accountabilities:
- Develop and maintain practicum partnerships:
Ensures sufficient and appropriate sites for student clinical experiences that support the outlined requirements of the given course objective\s and learning outcomes expected
Develops new partnerships with health and social service agencies (e.g. hospitals, public health departments) to support student placement needs
Maintains ongoing relationships with existing clinical partners including participating in partner events (i.e. preceptor workshops, staff appreciation) and attending practicum-related provincial or local meetings HSPNet annual meeting, GTA consortium)
- Securing and Assigning students to placement:
Ensures the correct quantity and quality of the placements
Secures and assigns students to different clinical settings in various clinical specialties to meet degree and professional licensing requirements
- Information preparation for internal/external clients:
Reviews and updates annual Nursing Program Handbook which contains all information relevant to practicum experiences throughout all years of the program, as well as profession, university and program standards and policies not specifically outlined in the Academic Calendar
Disseminates preceptor information that guides/aids the RN mentor that a student is paired with for a practicum experience
Develops forms/processes for student placement
Communicates and assigns clinical instructors
- Ensure student safety and compliance:
Validates and tracks student completion of pre-practicum requirements using Synergy including requirements outlined by the Public Health Act and individual agencies as needed
Ensures necessary forms are completed by students to confirm WSIB coverage when required
Completes and maintains, in conjunction with the Risk Manager and Associate Dean Nursing, formal affiliation agreements between Ontario Tech and all partnering agencies for clinical placements
Required Skills:
Organizational and record keeping skills
Database skills an asset
Networking and negotiation skills
Ability to communicate effectively and professionally with a wide variety of individuals both internal and external to the Faculty and University
Ability to work both independently and collaboratively
Problem-solving skills; using effective and creative strategies; flexibility and adaptability to deal with multiple priorities in a diverse setting
Strong written and verbal communication skills; proficient in MS-Word, MS-Outlook, MS-Excel, MS- Publisher and social media platforms. A willingness and the ability to learn other computer software packages as required
Required Education:
Completion of a formal post-secondary/college/university program of three academic years
Nursing discipline is an asset
An equivalent combination of education and related experience may be considered
- Verification of Academic credentials may be required
Required Experience:
Minimum 3 to 5 years of experience in an academic environment
How to Apply:
Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until October 20, 2025 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.
This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website https://ontariotechu.ca and which may be amended from time-to-time.
Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.
Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.
If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy
The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.
Job Location: Oshawa, Ontario, Canada
Expected Start Date: 11/1/2025
