Be part of something bigger. Build with us today — Now, for tomorrow.
At Baker Tilly, we care about the impact you make. That’s why we’re invested in your growth from day one—because the steps you take today define your tomorrow.
We are looking for an Administrative Assistant to join our team—a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you’ll collaborate with a dynamic team of professionals, united by a shared commitment to making a difference—for our clients, our communities, and one another.
Baker Tilly is a leading advisory and accounting firm dedicated to building better futures. With global reach and local roots, we combine the scale of a network with the trust of strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with clarity.
“There is no limit to the growth opportunities at Baker Tilly. We pride ourselves on promoting talent when we see it, and work with each professional to define what success means for them.”
Your role:
Working as part of a collaborative Administrative professional team, the role of the Administrative Assistant is to provide quality administrative and organizational support, to t the firm. Administrative Assistants proactively support the firm’s day-to-day needs and management of the client and flow of work. This role reports to the Operations Manager.
Represent the firm in a professional, courteous, and confident manner, in both written and verbal communications, internally and externally
Respond to visitors and telephone calls
Coordinate, print and file the various annual tax packages (T1, T2, T4, T5)
Meeting and event logistics including location and/or booking of meeting rooms, meals, equipment, materials, RSVPs, set up conference calls or video conference and travel.
Research, collect, prepare/organize, and distribute supporting materials for internal / external client and/or firm meetings
Managing electronic and paper-based files including e-signature and digital archiving
Database maintenance / updating various databases and registers.
Track planning, engagement, and legal correspondence.
Prepare, edit, and proofread professional documents, proposals, and presentations.
Prepare, update, print, assemble, quality check and file financial statements and other tax related forms and information returns.
Assist with billings process and invoice preparation, including collection.
Provide support for firm technology and changes in firm processes and policies.
Monitor, and review current internal systems and processes and make suggestions for building further efficiencies
Backup support for front desk, as required
What you bring to the table:
Post-secondary education with administration and accounting acumen
Minimum 2 years of relevant experience in administration and customer service in a fast-paced, collaborative environment
Advanced knowledge of Office 365 products, specifically Word and Excel
Accounting/Tax process and forms (T1’s, T2’s) experience an asset
Experience with CaseWare, Caseview, TaxPrep, and Doc.it an asset
Previous experience working in a partnership or professional services firm supporting various levels of staff
Ability to engage in exceptional interpersonal relations with clients and team members
Takes initiative and direction and is a self-directed learner
Innovative thinking and adaptable to service needs
Ensures professionalism, discretion, integrity, and tact in performance of duties
High collaboration with existing team members
Excellent time management with adherence to strict legislative deadlines
Positive can-do attitude and ability to juggle multiple priorities
Accuracy, precision, and acute attention to detail are essential
General knowledge of office equipment and basic IT troubleshooting
Demonstrates sound judgement with regards to confidential and sensitive matter
What’s in it for you?
Flex time and banked overtime program (say hello to summer Fridays off)
3 weeks paid vacation to start
Challenging and varied assignments
Ongoing training and support
Competitive compensation
Employer paid benefits package including comprehensive health and dental starting from day one
Enhanced mental health benefits
Wellness subsidy
RRSP matching program
A leadership team committed to your success
A professional, fun and friendly working environment
Where you’ll work: Onsite in our Peterborough, Ontario office.
Job Type: Permanent, Full-time
When you join Baker Tilly, you become part of something bigger—an ambitious, forward-thinking company that puts people first. Ideas matter, perspectives count, and every contribution builds a stronger future. If you’re ready to make an impact, we’re ready to meet you.
We are committed to transparency in our hiring process. Please note the following information regarding this job posting:
Position Status:
Existing Vacancy: This job posting is for an existing vacancy within our organization. The position has become available due to an internal promotion, and we are actively seeking a qualified candidate to fill this role.
We offer a competitive remuneration package based on experience and qualifications. If you are a qualified candidate, please apply now. While we appreciate all applications, only candidates selected for an interview will be contacted.
Baker Tilly is an equal opportunity employer dedicated to fostering, supporting, and celebrating a diverse workplace. Upon request, we will accommodate accessibility needs throughout the recruitment and selection process and for our staff. Please let us know during the application process.
