The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission. At Howard University, we prioritize well-being and professional growth. Here is what we offer: Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support Work-Life Balance: PTO, paid holidays, flexible work arrangements Financial Wellness: Competitive salary, 403(b) with company match Professional Development: Ongoing training, tuition reimbursement, and career advancement paths Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture Join Howard University and thrive with us! https://hr.howard.edu/benefits-wellness The Billing Administrator is responsible for preparing, tracking, and maintaining invoices and backup documentation related to sponsored research projects. Reporting to the Billing and Reporting Manager, the Billing Administrator ensures timely and accurate billing of grants and contracts in accordance with sponsor requirements and federal regulations. This role supports post-award financial processes by organizing documentation, assisting with invoice reconciliations, and maintaining the central billing repository. SUPERVISORY AUTHORITY: None NATURE AND SCOPE: The Billing Administrator collaborates closely with post-award analysts, accountants, and department administrators to manage invoice processing and documentation. The position supports the University’s research financial compliance and contributes to efficient grant billing operations. PRINCIPAL ACCOUNTABILITIES: Analyze research expenditures and labor distributions in Workday to support federal reporting and internal decision-making. Prepare and process invoices for grants and contracts in alignment with sponsor billing terms. Track submitted invoices and coordinate with departments and sponsors on payment follow-up. Maintain a central repository of all invoice documentation to ensure audit readiness. Assist with gathering backup documentation for draws, invoices, and financial reports. Support monthly reconciliation of invoices against general ledger data. Help resolve discrepancies or missing information in coordination with the Billing and Reporting Manager. Ensure accuracy and timeliness of data entry and document filing. Adhere to internal billing procedures and external sponsor requirements. Assist with cleanup of historical billing records and receivables. Perform other duties as assigned to support billing and financial operations in the Office of Research. CORE COMPETENCIES: Strong knowledge of federal Uniform Guidance (2 CFR 200) as it relates to invoicing and financial reporting. Understanding of grant and contract invoicing processes. Strong attention to detail and organizational skills. Basic understanding of Uniform Guidance (2 CFR Part 200) billing and documentation requirements. Ability to manage multiple tasks and deadlines accurately. Excellent recordkeeping and file management skills. Proficient in Microsoft Excel and other documentation systems. Customer service orientation and ability to communicate professionally with stakeholders. Willingness to learn and follow established procedures and systems. MINIMUM REQUIREMENTS: Bachelor degree in Accounting, Finance, Public Administration, or a related field required. 1–3 years of administrative, accounting, or billing experience in a research or university setting preferred. Familiarity with research administration systems (e.g., Workday, Cayuse) desirable. Experience working with financial documentation and databases preferred. Compliance Salary Range Disclosure Compensation Range: $65,000 - $70,000 Howard University is a comprehensive, research-oriented, historically Black private university providing an educational experience of exceptional quality to students of high academic potential with particular emphasis upon the provision of educational opportunities to promising Black students. Further, the University is dedicated to attracting and sustaining a cadre of faculty who are, through their teaching and research, committed to the development of distinguished and compassionate graduates and to the quest for solutions to human and social problems in the United States and throughout the world. Howard University does not discriminate on the basis of race, color, national and ethnic origin, sex,sexual orientation,gender or gender identity, marital status, religion, disability or protected veterans status. Veterans and people with disabilities are encouraged to apply. Inquiries regarding provisions for persons with disabilities or veterans status, Equal Employment Opportunity and Title IX should be directed to the Office of Employee Relations and Equal Employment Opportunity at 202-806-1280. This position description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The university has the right to revise this position description at any time. This position description is not be construed as a contract for employment.
