Picture of Carla Arellano, Supervisor Client Services(Doane GT)
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Who we are
You know those big cities that still feel like small towns? Where everyone’s
friendly and helps each other out? That’s like Doane Grant Thornton. Except here
we’re all professionals and there isn’t a mayor or a general store. What we’re
trying to say is that we’re a large and growing professional services firm that
still feels like a community. We employ about 3000 people across Canada, and we
truly care about our colleagues, our clients and the communities where we work
and live. That’s what’s most important to us. We’re building a thriving
organization that’s purpose driven and still want to remember what your
favourite milkshake flavour is.
As an Administrative Assistant, National Quality your responsibilities will
include cross-functional duties between two National Quality departments
(National Independence and Ethics and National Quality Monitoring). Duties
include, but are not limited to:
• Assist in all steps of personal independence audits and reporting as required
by department needs
• Maintain electronic files and documents, logs, tracking spreadsheet, emails,
and shared calendars, including formatting, redacting, and organizing documents
• Collaborate with administrative colleagues in other offices to arrange
logistics for in-person quality reviews, including coordinating hotel and
boardroom bookings, other onsite logistics, and related communications with
colleagues
• Administer surveys using Microsoft Forms, including compiling and formatting
results
• Develop a general understanding of internal policies, quality monitoring and
independence audit processes, and work towards assisting with related procedures
and reporting
• Follow-up with colleagues for documentation and to evaluate compliance with
instructions and policies
• Become proficient in department-specific software and produce reports for
system maintenance and compliance monitoring
• Monitor the department’s mailboxes and respond to enquiries or direct them to
the appropriate person
• Respond to professional and internal colleague requests and provide
assistance, including providing help entering investments, and uploading
documents to shared sites
• Adhere to the highest degree of professional standards
Doane Grant Thornton
If you’re a bit like us, you’re driven to connect with how others are feeling
and thinking. Here we walk in others shoes before taking action. Just imagine
being part of a team that puts “we before me”, where flexAbility is a mindset,
and where you trust your colleagues to have your back. At Doane Grant Thornton,
you’ll work with inspiring leaders who support your development, both personally
and professionally. This is a place where your insatiable curiosity enables you
to think, see and hear from a variety of perspectives, a place where every day
is different and having the courage to grow is part of who you are. And when all
this comes together, well that’s when the magic happens!
Want to learn more about who we are and how we live our purple every day? Read
our colleagues’ stories at www.discoveryourpurple.ca
Think you’ve got what it takes to be an Administrative Assistant, National
Quality? Like the colour purple? Great. Here's a few more boxes we’re also
hoping you can tick:
• 3 + years of work experience in roles specifically requiring strong attention
to detail
• Basic knowledge of securities and understanding of investment statements
• Research skills or interest in learning research skills for investments on
internet financial reference sites
• Ability to work independently with minimal supervision, desire to learn, adapt
to changes, and interested in a challenge.
• Excellent verbal, written, and interpersonal communication skills – ability to
interact with colleagues comfortably and effectively at all levels of seniority
• Strong time management skills and flexibility to handle changing priorities in
a dynamic, deadline driven environment.
• Available to accommodate additional work hours on occasion, in response to
operational requirements
• MS Office (Word, Excel, Adobe, Power Point, Microsoft Forms, Teams)
At Doane Grant Thornton we’re focused on making a difference in the lives of our
clients, our colleagues and our communities. That’s our purpose. Or, as we like
to say, living our purple.
What's in it for you?
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Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure,
Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the
summer for 4 weeks, and more!
Our special culture shines through when we have the opportunity to connect in
person. That’s why we’re working in a model where teams are required to be
together in the office 4 days per week.
Are you ready to Discover Your Purple?
