Picture of Grace Yeh, Manager Talent Attraction Campus (Doane GT)
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Who we are
You know those big cities that still feel like small towns? Where everyone’s
friendly and helps each other out? That’s like Doane Grant Thornton. Except here
we’re all professionals and there isn’t a mayor or a general store. What we’re
trying to say is that we’re a large and growing professional services firm that
still feels like a community. We employ about 3000 people across Canada, and we
truly care about our colleagues, our clients and the communities where we work
and live. That’s what’s most important to us. We’re building a thriving
organization that’s purpose driven and still want to remember what your
favourite milkshake flavour is.
As an Administrative Assistant your responsibilities will include:
• Working independently and within a team environment to support the External
Client Services team within the Business Unit, Office and/or Service Line to
produce high quality client deliverables
• Format and assemble electronic and/or paper financial statements (or other
client deliverables) in compliance with Firm standards, ensuring a high level of
attention to detail, proof-reading, and ensuring timely delivery
• Entering and maintaining client data using Microsoft Dynamics 365 software
(D365), creating jobs in D365, rolling forward of jobs/files, and archiving as
appropriate for the engagement
• General administrative duties including, but not limited to answering calls,
filing, photocopying, scanning, welcoming clients/colleagues at front desk and
organizing couriers
• E-filing tax returns to CRA to meet filing deadlines
• Participate in training to stay current with changes in software and
processes
• Data entry and maintenance of paper and electronic files, in accordance with
the Firm’s document retention and destruction policies and procedures
• Preparing and editing correspondence, reports, proposals, and other documents
• Provide billing support using Grant Thornton’s systems and in accordance with
the terms of the engagement including preparing invoices to clients, as well as
following up on AR when appropriate
• Scanning documents and embedding in electronic file, sending, and receiving
documents electronically to clients through various secure file transfer
platforms, ensuring confidentiality of sensitive information
• Managing communications, expense administration, and travel arrangements on
behalf of team leadership
• Coordinating external/internal appointments, meetings, facility/room
reservations and catering
• Supporting the Firm’s professional image and culture by demonstrating
professional behaviour and building positive professional relationships
• Other duties as required
Doane Grant Thornton
If you’re a bit like us, you’re driven to connect with how others are feeling
and thinking. Here we walk in others shoes before taking action. Just imagine
being part of a team that puts “we before me”, where flexAbility is a mindset,
and where you trust your colleagues to have your back. At Doane Grant Thornton,
you’ll work with inspiring leaders who support your development, both personally
and professionally. This is a place where your insatiable curiosity enables you
to think, see and hear from a variety of perspectives, a place where every day
is different and having the courage to grow is part of who you are. And when all
this comes together, well that’s when the magic happens!
Want to learn more about who we are and how we live our purple every day? Read
our colleagues’ stories at www.discoveryourpurple.ca
Think you’ve got what it takes to be an Administrative Assistant? Like the
colour purple? Great. Here's a few more boxes we’re also hoping you can tick:
• Minimum 3 year of administrative experience in a busy professional services
environment
• Excellent verbal and written communication skills
• Solid business acumen with strong interpersonal skills and demonstrated
ability to build positive professional relationships
• Ability to work effectively for several people at the same time
• Strong attention to detail and consistent production of high-quality work
• Ability to work effectively within tight timelines on simultaneous projects
• Strong knowledge of and experience with Microsoft Office Suite (Word, Excel,
PowerPoint, Outlook)
• Experience with CRM tool considered an asset
• Availability to work overtime as required
• Exceptional client service mindset with ability to de-escalate potentially
difficult situations
• Knowledge of accounting process an asset
At Doane Grant Thornton we’re focused on making a difference in the lives of our
clients, our colleagues and our communities. That’s our purpose. Or, as we like
to say, living our purple.
What's in it for you?
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Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure,
Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the
summer for 4 weeks, and more!
Our special culture shines through when we have the opportunity to connect in
person. That’s why we’re working in a model where teams are required to be
together in the office 4 days per week.
Are you ready to Discover Your Purple?
