Job InformationJob Title: Executive Assistant Job Requisition ID: 75428Ministry: Jobs, Economy, Trade and ImmigrationLocation: EdmontonFull or Part-Time: Full TimeHours of Work: 36.25 hours per weekPermanent/Temporary: OngoingScope: Open CompetitionClosing Date: October 14, 2025 (Reposted)Classification: Executive Support 3Salary: $2,267.33 to $3,229.17 bi-weekly ($59,177 - $84,281/year)
The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx.
Jobs, Economy, Trade and Immigration supports, develops and promotes economic development, trade and investment, safe, fair and healthy workplaces and attracts skilled workers.
To learn more about the Ministry, please click here: https://www.alberta.ca/jobs-economy-trade-and-immigration.
Role Responsibilities
The Executive Assistant coordinates the Deputy Minister's (DM) schedule and will require a good understanding of the department's mandate and operations, and the DM's priority items to make decisions regarding the calendar. This position also serves as the main contact for the coordination and review of administrative requests flowing through the DM's office, including establishing and ensuring deadlines and other requirements are met.
This position deals with challenging, high-profile issues of a sensitive and confidential nature and requires a thorough knowledge and understanding of departmental operations, policies and practice.
The main responsibilities of this position include:
Providing coordination for the day-to-day operation of the Deputy Minister’s Office (DMO) (e.g. scheduling and coordinating meetings and general office logistics, coordinating special projects for the executive team, etc.).
Effectively managing Deputy Minister’s calendar, meeting requests, e-mails and preparing travel arrangements.
Review and pays invoices for the DMO, including determining appropriate budget and accounting codes.
Assist in financial aspects for the DMO in accordance with established legislation, regulations, policies and directives.
Assist in the managing information routed through the office of the Deputy Minister in an effective and efficient manner.
Develop, implements, coordinates and evaluates processes, guidelines and standards to ensure effective and efficient communication and information flow through the department.
Providing staff with direction and advice on procedures with Action Requests, briefings and legislation.
Utilize the BERNIE portal to request IT services, report IT issues and follow up on previous tickets for the DM's office.
Acting as a branch liaison to ensure accurate and timely information for programs & procedures are provided to the Deputy Minister’s Office.
Building and maintaining strong supportive relationships with internal GoA stakeholders and external contacts.
Identifying administrative issues with potential to impact the operation of the office; recommend solutions and courses of action to deal with issues.
Working on short and long-term assignments on a variety of department or divisional issues.
Identify scope of project and deliverables, review requirements, manage project timetables, and produce deliverables including making recommendations and taking appropriate actions.
Coordinate and tracks various DM/Executive Director of Executive Operations requests and actioning items to ensure they are completed within deadlines.
Leading and providing support to initiatives and projects that address business needs or integrate various division or department priorities.
Reviewing departmental expenditures, commitments and budget projections.
.
To be successful in the role, you will be required to demonstrate:
Excellent time management, organizational, coordination skills while maintaining a high degree of professionalism and confidentiality.
Excellent verbal and written communication skills, including the ability to communicate effectively with offices of government executives and key stakeholders.
Public relations skills – professionalism, relationship building and diplomacy.
The ability to multitask and organize conflicting priorities with competing deadlines.
Excellent coordination, planning and prioritization skills to ensure critical operational tasks are completed efficiently and accurately.
Troubleshooting skills that will enable you to solve issues as they arise.
For a copy of the full job description for this position, please visit this link.
APS Competencies
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.
This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.
Agility – Must be able to anticipate, assess, and readily adapt to changing priorities, maintain resilience, and work effectively in changing environments.Drive for Results – Sets goals and prioritizes work to accomplish them- Follows through on duties and tasks and reports on progress.Develop Self and Others – Desire to invest in the development of the long-term capability of self and others.Build Collaborative Environments – Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.Develop Networks – Proactively builds networks, connects and build trust in relationships with different stakeholders.Systems Thinking - Understands how work contributes to the achievement of departmental goals. Anticipates changes in own area based on activities in other area.Creative Problem Solving – Have the ability to assess options and implications in new ways to achieve outcomes and solutions.
Qualifications
Two-year related diploma and three years progressively responsible related experience; or equivalent as described below.
Directly related education or experience considered on the basis of:
1 years of education for 1 year of experience; or
1 year of experience for 1 year education
Assets:
Strong experience managing, scheduling, and coordinating day-to-day operations including calendar, meeting and email management.
Strong computer skills, good knowledge of appropriate software and ability to organize data logically (Microsoft Word, Excel and Power Point, Visio, Outlook).
Experience with writing, editing and routing action requests and correspondence.
Experience in issues management and ability to solve operational and procedural problems.
Experience with project and program management.
Experience with budgeting, forecasting, purchasing and reconciling expenses.
Strong experience with a variety of Government programs including 1GX, BERNIE and Action Request Tracking System (ARTS).
Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.
Notes
A cover letter is required. In your cover letter, please provide information that clearly demonstrates how your qualifications meet the advertised requirements for this position.
In your resume, please include dates (including months and years) associated with all education and work experience. As well, please indicate whether your work experience is casual, part-time or full-time. For example, January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs. shifts/week).
Pre-employment checks will be completed to assess the candidate’s suitability for a role. These checks can include (but are not limited to): references, criminal record check, and academic verification. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.
What we offer:
Working for the Alberta Public Service – https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
Public Service Pension Plan (PSPP) – https://www.pspp.ca
Alberta Public Service Benefit Information – https://www.alberta.ca/alberta-public-service-benefits
Leadership and mentorship programs
Professional learning and development – https://www.alberta.ca/alberta-public-service-human-resource-directives
Positive workplace culture and work-life balance
Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements
Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
How To ApplyApplicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.Candidates are required to apply for a job online. Please visit https://www.alberta.ca/job-application-resources#before for more information. Please visit Recruitment Principles, for more information.It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)(https://www.alberta.ca/international-qualifications-assessment.aspx) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information (https://canalliance.org/en/default.html).It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.Closing StatementThis competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.If you require any further information on this job posting or require an accommodation during the recruitment process, please contact TAS Administrator Name at TAS Administrator Email Address.
