The Alma Mater Society (AMS) is the oldest student association in Canada and has been a central student organization at Queen's since its founding in 1858. Today, the AMS acts as a service, advocacy, and governing body on behalf of all students enrolled in AMS-affiliated programs at Queen's University.
The AMS is a not-for-profit entity created by the Society to ensure its continuing financial viability by overseeing the management of its services and associated financial affairs. It is bound by the By-laws and corporate philosophy of our Mission and Operating statements as set out in the AMS Constitution.
In addition to providing wage-based service staff positions for students wanting employment, the AMS seeks to support the Society's broader objectives through the provisioning of a high quality, relevant range of student funded services, that provide a wide range of employment opportunities and meaningful out-of-classroom learning and skill acquisition experiences for students.
JOB SUMMARY
The AMS Election Team is overseen by the Chief Electoral Officer and Chief Returning Officer who are ultimately responsible for ensuring that all AMS Elections are run in accordance with society policy and comply with the AMS Constitution.
The Chief Electoral Officer will work in tandem with the Chief Returning Officer to run all society elections and referenda. The CEO will additionally be responsible for the development of training and educational material to be used in the election season; and to act as the main point of contact between faculty societies (for elections) and the election for all matters related to training, education and policy support. The CEO assume the role of the CEO if a faculty society does not have a CEO.
Hours:
5h/week for two weeks in mid-August for training
10h/week for a period of six weeks until Fall Reading Week
20h/week for a period of three weeks during the Fall Election Period
15h/week for the remainder of the fall term
20h/week for a period of six weeks until Winter Reading Week
10h/week for the remainder of the Winter term
COMPETANCIES
Professionalism
Attention to Detail
Communication
Cultural Sensitivity
Problem Solving
Conflict Management
Time Management
Public Relations
JOB DUTIES
Attend all training sessions to become familiar with the election policy
Work with the Chief Returning Officer and the elections team to run all society executive elections and referenda
Create SimplyVoting ballots and double check any ballots created by the CEO
Understand and interpret the elections policy and constitution of all faculty societies, and consult with societies and updating their elections policy and frameworks
Administer the Information Sessions and All Candidates Meeting in both the fall and winter to outline rules, regulations and procedures surrounding campaigning for the Referendum and/or Elections
Advertise the Elections and Referenda nomination dates, campaign period and voting days in a manner that encourages students to vote
Support and oversee relationships with candidates where a conflict of interest exists between them and the CRO.
Support the campaign material approval process in tandem with the CRO.
Administer and oversee the educational training for election candidates
Support educational initiatives with the Chief Returning Officer
Work with the CRO to set prices for campaign materials
Approve, in conjunction with the CRO and Secretary, election expense reimbursement forms.
Disclose any conflicts of interest to the Secretary of Internal Affairs and amend job responsibilities to uphold the integrity of elections.
The AMS is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of age, race, religion, colour, disability, sex, sexual orientation, or national origin.
