Overview
About MVT: MVT Canadian Bus, Inc. (MVT), subsidary of MV Transportation, proudly operates the Barrie Transit conventional, specialized and on-demand transit service for the City of Barrie from a $22M state of the art facility as part of a 20-year operating contract which commenced in 2015. We are committed to being a company that makes a difference in people's lives by inspring our employees, treating our customers s part of the famiy, and making our communities even better places to live.
Our team is seeking a Compliance Coordinator (3 Month Contract). Reporting to the Accounting Manager, the Compliance Coordinator provides guidance and support to the team playing a key role in the review, development, implementation, and management of all compliance programs and the quality management plan.
Responsibilities
Position Summary: The Compliance Coordinator, is responsible for ensuring corporate, client and regulatory compliance. The Compliance Coordinator provides guidance and support to the team playing a key role in the review, development, implementation, and management of all compliance programs.
Key Responsibilities & Accountabilities: The following is not intended to be a comprehensive list of the essential functions of the Compliance Coordinator, but rather a general description of some of the requirements necessary to carry out the duties and responsibilities of this position. The Compliance Coordinator must be able to perform the following tasks, among others:
Work effectively and professionally with the team to review and analyze in-force contracts, departmental policies and procedures to ensure compliance and identify potential compliance issues
Evaluate business activities to assess compliance risk
Review current practices, implement process improvements when/where needed, facilitate the implementation and management of process improvements
Collaborate with the management team to ensure awareness of compliance requirements and issues
Develop internal controls, policies and other relevant documents designed to ensure that all regulatory and compliance needs are met
Facilitate document reviews and approvals
Organize information by studying, analyzing, interpreting, and classifying data
maintain documentation and shared folders
Conduct search and comparison enquiries
Coordinate and track all compliance related activities
Provide detailed written report and presentations by collecting, analyzing, and summarizing information
Act as the Company’s representative in supporting the Client’s reporting programs
Establish personal rapport with potential and actual clients and other persons in a position to understand service requirements to promote relations
Provide daily/monthly updates regarding the team compliance performance
Proactively monitor data, systems and processes for compliance to policies and laws
Proactively audit processes, practices and documents to identify weaknesses
Support preparation for client audits, audits by regulatory authorities and internal quality audits
Participate in projects as authorized by the General Manager
Provide a wide range support to various departmental managers and/or supervisors to facilitate the efficient operation of the organization (e.g. prepare agendas, make travel arrangements, coordinates meetings, interviews, special events and other functions as required)
Updates databases, performs data entry, filing and retrieval of documents, sends reports as required
Assists with periodic cycle counts of supplies, communicates and documents anomalies found
Assists in recruitment, training staff members, performing inspections and assessments
Supports other departments (e.g. Maintenance, Operations, Human Resources, Health & Safety) with various duties including special projects and providing back-up when required
Respects and maintains the confidentiality of all employee records, business records, client and customer information, data and other information not otherwise available to the public
Maintains a professional demeanor and appearance a providing consistent example to staff
Maintains a safe work area and a focus on safety to reduce the opportunity for injury to self or other employees
Demonstrates regular and consistent attendance and punctuality in compliance with the company attendance policy
All other duties as assigned
Working Conditions: The Compliance Coordinator works primarily in an office environment and may be called upon after hours from time-to-time by office employees or managers, in an emergency, or other reasons as required. The job requires the following physical activities: sitting, standing, walking, pushing, pulling, loading and unloading, typing, filing, answering phones.
Qualifications
Qualifications:
Post-secondary degree or diploma in business administration, contract administration or a related field or equivalent approved combination of education and experience
Minimum of three (3) years of experience in contract review, quality control, corporate policy and procedure auditing, processing due diligence documents for various entities e.g. individuals, corporate & institutions
Highly proficient in Microsoft Office software applications with expertise in Word, Excel, Power Point and Outlook
Excellent customer service and communication skills and experience
Be able to pass and maintain a clear Criminal Background Check
Knowledge, Skills, & Abilities:
Knowledge of general compliance practices, principles and procedures
Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, teamwork, initiative/self-management and accountability, and flexibility/adaptability
Computer literacy utilizing MS Office software applications, as well as proficiency in spreadsheet applications
Mathematical aptitude and analytical skills applicable to various financial, payroll and accounting functions
Ability to work outside regular business hours as required
Analytical with a strong attention to detail
Ability to work in a fast-paced multi-tasking environment
Highly organized with the ability to handle multiple tasks simultaneously while exceeding established goals and objectives
Ability to work independently and objectively
Benefits of Working for MVT:
Guaranteed hours
Work local, minimize commute time, and give back to the community
Employee discounts with local businesses
Room for growth/advancement
How to Apply: Interested applicants please apply online: www.mvcareers.com. Note: Due to the high volume of applications received, MVT will only contact those applicants who have been shortlisted.
MVT is committed to equity in employment. Our goal is a diverse, inclusive workforce. We strongly encourage applications from all qualified applicants. Accommodation is available for applicants, including those with disabilities, throughout the recruitment process. Please contact Human Resources.
