Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Accounting, Level A Job Title AP Manager Department Finance and Operations | Dean's Office | Faculty of Forestry Compensation Range $5,791.00 - $8,323.42 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job. Posting End Date October 16, 2025 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Ongoing At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. Job Summary With an annual operating and research budget of approximately 55 million, the Faculty of Forestry (Faculty) is recognized worldwide for our award-winning education, research, and initiatives, we are ranked #1 University for Forestry in Canada. The Faculty of Forestry comprises of the Office of the Dean, three Departments (Forest Resources Management, Forest and Conservation Sciences, and Wood Science), four centres (Centre for Advanced Wood Processing; the Asian Forestry Research Centre; Centre for Wildlife co-existence (joint with UBC-Okanagan Faculty of Science), Centre for Indigenous Land Stewardship), two research forests (Malcolm Knapp Research Forest – coastal, Alex Fraser Research Forest – central interior), and two institutes (the Haida Gwaii Institute and the BioProducts Institute (joint with UBC Applied Science Faculty). The Faculty’s personnel footprint includes over 100+ faculty members, 50+ term appointees/ lecturers and approximately 100 continuing administrative staff. The Accounts Payable Manager is responsible for overseeing the AP activities for the Faculty of Forestry including accounts payable, vendor relationships, financial reporting and related process improvement. This role provides leadership to the Finance Hub team, ensures compliance with university policies and procedures, and ensures the effective stewardship of Faculty funds. Acting as a key liaison between the Faculty and central units such as Procurement and Research Finance, the AP Manager contributes process improvements and ensures alignment with UBC's financial procedures and academic goals. Organizational Status The Accounts Payable Manager, reports to the Associate Director, Finance, while working closely with central Finance Operations, the Faculty’s finance team, the department administrators as well as program directors Work Performed Leads the development and implementation of policies, standards, and procedures to improve financial operations within the Finance Hub (e.g. accounting procedures, financial information flow, administrative procedures, workflow, records retention, or internal controls). Responsible for and manages end-to-end Accounts Payable annual (AP) cycle for the entire faculty, including providing directions and assigning work to the AP clerks, performing month-end and fiscal year-end procedures, and ensuring full compliance with UBC’s financial policies, CRA regulations, and internal control frameworks. Partners with Central Procurement Services and Financial Operations to address complex vendor disputes, resolve tax coding issues, and maintain up-to-date vendor records. Ensures alignment with UBC’s Payment Card and Signing Authority policies by conducting periodic audits and resolving non-compliance issues related to research and operational spending. Manages the AP team, including, recruitment, performance management, terminations, and daily workflow coordination. Mentor, coach and develop staff to ensure that they are able to effectively perform their daily work and strive for service excellence. Develops and delivers comprehensive financial reports and in-depth analysis to support strategic decision-making at the Faculty and departmental levels. These may include but are not limited to multi-year financial forecasts, variance analyses, and funding utilization reports for academic programs. Collaborates directly with Principal Investigators and senior faculty leadership to investigate and resolve complex financial discrepancies in research accounts, such as misallocated grant expenditures or expired funding recoveries. Proactively monitors key financial performance indicators—such as burn rates, budget monitoring, and compliance with Tri-Agency guidelines—to identify trends, mitigate risks, and recommend process improvements that enhance operational efficiency and resource allocation. Advises and on complex AP matters, ensuring compliance with University and Faculty policies and Generally Accepted Accounting Principles, working closely with various UBC administrative units resolve issues impacting the Faculty and its units. Performs audits for adherence to good internal controls, ensuring all UBC best practices around separation of duties, fixed assets inventory management, and backup documentation and security of assets are maintained. Oversees the financial aspect of ongoing recurring contract management within the Deans Office by reviewing documentation and liaising with Supply Management and monitoring compliance Lead person for the Faculty when it comes to cross-functional AP working groups, providing feedback on AP workflow configuration, and helping shape end-user training materials. Identifies gaps in financial communication practices across units and leads the development of a standardized financial communication template for client-facing updates, improving clarity, consistency, and response times. Regularly advises the Associate Director, Finance on opportunities to streamline internal processes—such as automated reconciliation tools and simplified approval workflows—resulting in reduced processing times and increased client satisfaction. Designs, develops, and conducts faculty/staff training to facilitate understanding of existing financial and accounting procedures, policies, and systems. Performs other related duties as required. Consequence of Error/Judgement Work is expected to be at a high level of accuracy. Effective management of all financial processes is critical to the success of the department. Errors could affect the financial position of the department. Errors in judgement would have serious effects on the department's ability to carry out its mission and function. Failure to provide timely and accurate accounts reports would make it impossible to effectively manage the department and its projects. Work requires diplomacy, confidentiality, and an understanding of multi-interdisciplinary research projects and political climates. Supervision Received Works independently with guidance under the direction of the Associate Director, Finance on established University policies and procedures as well as defined unit objectives. Supervision Given Directly manages clerical staff in the finance team. Provides functional supervision and guidance to clerical staff and project managers in the department regarding financial issues and accounting policies. Minimum Qualifications Undergraduate degree in a relevant discipline. Completion of at least 7 of the 14 CPA academic prerequisites. Minimum of two years of related experience, or the equivalent combination of education and experience. - Willingness to respect diverse perspectives, including perspectives in conflict with one’s own - Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion Preferred Qualifications Experience in a medium to large organization is preferred. Experience with UBC financial practices preferred. Experience required in: supervision of day-to-day accounting operations; financial analysis and reporting; budgeting; computerized financial and human resources systems; business process and analysis/improvement. Knowledge of university systems, policies and procedures preferred. Will possess knowledge of, and proficiency in GAAP. Experience in Genome Canada/Genome BC projects preferred. Knowledge of spreadsheet Excel applications required. A thorough knowledge of other relevant personal computer software and the Internet required. A working knowledge of integrated financial and human resource application software packages Workday and reporting tools required. Detail-oriented and ability to maintain a high level of accuracy required. Strong analytical and problem solving skills required. Excellent communication skills required including written, oral, and presentation. Excellent interpersonal, facilitation, supervisory, leadership, and organizational skills required. Ability to adapt to changing priorities, work under pressure, and meet tight deadlines is required. Should possess strong initiative, work ethic, creativity, and integrity. The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world. Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together? Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at workplace.accessibility@ubc.ca.
