Job Summary
The Executive Office Administrator Assistant is responsible for coordinating the schedule and administrative functions of the Chief Executive Officer (CEO) and Chief Financial Officer (CFO), and other members of the leadership team on an ad hoc basis. This role requires someone who is highly organized, experienced, motivated with dynamic interpersonal skills and a high level of integrity. The EA will be someone who has a strong knowledge of corporate and legal matters and who will play a key part in ensuring all day-to-day matters are handled. This is an in-person position, working from the Canadian Tire Centre in Kanata, ON.
Main Responsibilities
Highly confidential administrative support to the executive team, primarily focused on the CEO and CFO with ad hoc requirements for other members as required.
Prepares confidential documents and correspondence for the Board, Limited Partners, sub-committees and executive team.
Assists in preparing due diligence materials for financing, the downtown Major Event Centre and other transactions.
Maintains accurate and organized files (electronic) for relevant corporate and other legal documents, including organization chart, organizational documents, corporate information, banking information, financing arrangements, material agreements, board packages and presentations, NDA’s and others as required.
Provides support to the Board of Directors and Limited Partners as the executive team directs, including assistance with preparation and circulation of board packages and organizing board meetings and events.
Manages corporate hospitality assets on behalf of the organization, including but not limited to executive suites and premium seating.
Coordinates, manages & maintains calendars/schedules and contact lists.
Provides support to ownership group, as required.
Responsible for organizing all travel arrangements and related itineraries for the CEO and CFO, and other members of the leadership team as required.
Reviews and updates insurance renewals for all entities including the hockey club and arena and maintains up to date insurance files.
Manages expense account administration and reporting.
Manages internal documentation and soft-copy filing systems.
Provides general administrative support and performs diversified administrative duties.
Oversight and management of one part time administrative staff member.
Other duties as required.
Qualifications
A university degree or college diploma is considered an asset.
Must have a minimum of 7 - 10 years previous experience in a similar role.
Ability to work in a fast-paced and dynamic environment as well as impeccable organizational skills.
Professional level of verbal and written communication skills.
Fluently bilingual in French & English is a desired asset.
Must have a high level of expertise in Office 365 (SharePoint, Outlook, Word, Excel, PowerPoint). Hands-on experience using SharePoint would be highly desirable.
Possess a strong work ethic with a high sense of responsibility in an ever-changing environment.
Ability to be proactive and anticipate the needs of their executives.
Must be able to handle sensitive matters and exercise excellent judgment and confidentiality.
Ability to work independently and within a team to juggle multiple prioritized tasks.
We would like to thank all applicants for applying; however, only those applicants selected for an interview will be contacted. Applications received will be maintained on file for a period of 6 months and may be referenced for future staffing requirements.
Senators Sports & Entertainment supports the goals of Ontario Regulation 191/11 - Integrated Accessibility Standards and is pleased to accommodate applicants who have a disability during the recruitment process. Please inform the Human Resources Department at 613-599-0250 if you require disability-related accommodation in order to participate in the recruitment process.
SSE is committed to building an inclusive process that respects the dignity and independence of people with disabilities.
