Job Description: Perks & Benefits: Comprehensive Benefits Package that provides extended health care, dental care, vision care, life insurance and critical illness. Continuous learning opportunities with an annual educational allowance. Generous referral program ranging from $500-$2,500 depending on business need. Regular consistent team-building activities and events. Discounts to local amenities and vendors. Discounted hotel stays in multiple locations through our Hospitality offerings. What Will You do? Organize and support the Project Managers and the Project Coordinators with meetings, taking meeting minutes, scheduling, letters and documents preparation, contracts signatures, invoicing, etc Manages internal communication via telephone, email inquiries and respond as appropriate Preparing various construction documents and general communication to trades and Site Superintendents Diligent on follow up and project timetables Meticulous at prioritizing and managing multiple projects simultaneously, and follow through on issues in a timely manner along managing deadlines Excellent at multitasking in a fast-paced environment Appointment scheduling Support the Construction Department with travel logistics and reservations as needed Excellent technical writing skills for various letters (i.e. tender letters, thank you letters) Reception relief, filling, and other administrative tasks Maintaining a clutter-free Construction Department Contact Database Management Preparation of PowerPoint presentations Assist with event planning and event execution for the construction department as well as office-wide initiatives Assist with ordering, coordinating deliveries (if required), and inventory tracking for department supplies/swag and client gifts Miscellaneous errands as requested Technical Skills – MS Outlook, MS Word & MS Excel are essential Construction background an asset Assist with ordering, coordinating deliveries (if required), and inventory tracking for items for projects (lights, doors, appliances) Assist Grey Owl with miscellaneous administrative tasks Coordinate with project teams regarding letters of credit, ensuring timely follow-up and accurate tracking. Monitor and follow up on receivables and rebates related to projects, ensuring accurate tracking. Complete and review credit applications, ensuring accuracy and compliance with company guidelines. Assist in coordinating site lunches as required. What You Bring: Familiar with construction documents, including blueprints, specifications, and contracts Strong organizational skills Proactive problem solving skills Effective Time Management About The Company: Onni For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago. How To Apply: Please apply through the link on the job posting and attach your resume and any other required documents. We thank all applicants for your interest in the Onni Salary Range: $50,000 - $60,000 About The Company: Onni For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago. How To Apply: Please apply through the link on the job posting and attach your resume and any other required documents. We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted. Thank you for your interest in a career with Onni Group! We believe that the strength of a company lies in its people and are fortunate to have an extremely motivated and dedicated staff that brings expertise and attention to detail in every project they undertake. If you believe that your skills would be a valuable addition to our team and would like the chance to be a part of the award-winning Onni Group, please check our open opportunities. To best stay up to date about all things Onni, please follow us on the following social media: Instagram LinkedIn Twitter/X Facebook Please do not contact our managers or employees directly in an attempt to present candidates without a written request, and a signed agreement within the last 12 months. Complying with this request will be a major factor in determining a professional relationship with Onni Group. Any submissions of unsolicited resumes directly to Onni employees, managers or any Onni email address will not be bound or obligate Onni in any way to pay any fees if such a person is hired. If you are interested in working with Onni please contact Daryl Kerrey – recruiting@onni.com, and email us info about your company. We will then contact you to set up any further discussions. Please note, all Onni hiring requires at minimum an official virtual or in-person interview prior to offer stage.
