Let us welcome you home
Optima Living operates Independent Living, Assisted Living, Supportive Living and Memory Living communities in Alberta and British Columbia. Our communities are among the best places to live in Western Canada.
Our Vision: For every person to feel at home.
This is truly supported by our credo. “Let us welcome you home.” All of us here feel it is an honor to work with our residents and we advocate a resident-centered approach where the Resident, is the focus of all our endeavors.
Position Summary
As the Law Clerk (In-House) supporting our Community operations, you will play a key role in ensuring strong governance, legal compliance, and operational excellence across our growing portfolio. This role provides comprehensive legal and administrative support in the areas of corporate governance, contracts, labour relations, compliance, and transactions. You will work closely with our Head of Legal, HR, and Operations leaders to maintain high standards of professionalism, organization, and accuracy in all matters.
Responsibilities
Maintain and update minute books and corporate records for entities across BC and Alberta
Draft resolutions and consents
Support incorporations, extra-provincial registrations, legal restructurings, and entity maintenance
Assist with board and committee meeting preparation including agendas, materials, minutes, and director packages
Draft, review, negotiate, and manage a variety of agreements
Track key contract milestones including renewals, termination dates, service levels, and insurance obligations
Maintain contract playbooks and template libraries
Attend collective bargaining sessions and labour-management meetings; take detailed notes and prepare summaries or minutes
Maintain and manage contractual archives, track amendments, grievances, arbitration outcomes, and related documentation
Support HR and the Head of Legal on labour-related process improvements and documentation
Monitor compliance obligations across BC and Alberta
Support development of policies, procedures, and training relevant to operational and regulatory requirements
Research and track legislative developments affecting seniors housing, healthcare, and legal risk exposures
Support legal due diligence for acquisitions, development projects, and joint ventures
Assist with drafting closing documents, shareholder and officer certificates, and maintaining closing books
Develop and maintain standardized legal templates, checklists, and playbooks to support consistency and efficiency
Organize contract repositories, document management systems, and internal workflows
Track metrics and provide reporting on contract status, cycle times, open matters, renewals, and issue escalation
Qualifications & Experience
7–10 years of experience as a Law Clerk or Corporate Paralegal, ideally with both in-house and/or business law firm experience
Diploma or Certificate in Law Clerk or Paralegal Studies (or commensurate experience)
Strong proficiency in corporate governance and entity law across BC, Alberta, and Canada (BCBCA, ABCA, CBCA)
Demonstrated experience supporting labour relations matters, such as collective bargaining and grievance tracking
Excellent drafting, organizational, analytical, and communication skills
Proficiency with Microsoft 365, DocuSign, and legal or document management tools
Nice to have
Familiarity with employment standards, human rights, or occupational health and safety laws in BC or Alberta
Experience in seniors housing, healthcare, or long-term care sectors
Notary Public (BC) or Commissioner for Oaths (AB)
Experience with legal issues in healthcare or assisted living regulatory environments
Why Join Optima Living?
At Optima Living, we believe our people are our greatest strength. We are committed to fostering a supportive and engaging workplace where every team member feels valued, empowered, and truly at home. When you join our team, you’ll benefit from a comprehensive package designed to support your well-being, professional growth, and quality of life.
Competitive Compensation
Receive a market-competitive compensation package with pay progression based on your length of service and individual performance.
Health and Wellness Benefits
We offer employer-paid health coverage for you and your family, including vision care, dental care, paramedical services, travel insurance, and a health spending account, ensuring your health and peace of mind are a priority.
Career Growth and Development
We are committed to your professional journey. Enjoy opportunities for advancement, access to ongoing training, and educational programs designed to help you thrive in your career.
Financial and Life Support
Our robust benefits package includes an employer-matching RRSP program, life insurance, and access to our Employee and Family Assistance Program (EFAP), providing support for every stage of life.
Work-Life Balance
We understand the importance of time for yourself and your loved ones. Our team members benefit from generous vacation entitlements, paid sick time, and additional paid days off to rest and recharge.
Flexible Work Environment
We support productivity through flexibility. Our workspaces include ergonomic sit/stand desks and collaborative open-office designs. Enjoy flexible start and end times, as well as hybrid work options that allow you to perform at your best, wherever you are.
Team Culture and Recognition
At Optima Living, we strive to welcome you home. Our culture is built on mutual support, inclusion, and teamwork. As a member of our team, you'll take part in team-building activities, social gatherings, and community fundraising events. Through programs like our “Shining Star” Employee Recognition initiative, we celebrate your contributions and stay connected to our shared mission, vision, and values.
