Line of Service Internal Firm Services Industry/Sector Not Applicable Specialism IFS - Administration Management Level Senior Associate Job Description & Summary The Senior Associate, Administrative Assistant for C-Suite Executive (CSE), reporting to the Admin Services Manager, plays a pivotal role in ensuring the smooth operation of the C-Suite office and serving as a trusted strategic partner. This role provides high-level administrative support in a fast-paced, multitasking environment, enabling the CSE to focus on strategic priorities. The role involves handling complex concurrent tasks, making strategic decisions, and working with confidential and time-sensitive material. By enabling the CSE to focus on strategic priorities, the Senior Associate, Administrative Assistant for C-Suite Executive becomes part of a group of problem solvers addressing complex business issues. As a Senior Associate, Administrative Assistant for C-Suite Executive, you’ll work as part of a team of problem solvers, helping to solve business issues, deliver high quality client service and operational efficiency. Responsibilities include but are not limited to: Strategic and proactive management of complex calendars and high-volume email communications Planning and coordination of meetings, events, and conferences, including on-site support when required Coordination of complex domestic and international travel arrangements, including visa processing Collaboration with executives, teams, and departments to ensure C-Suite deliverables are met. Processing high-volume, complex expense reports and vendor invoice coding Managing Salesforce deliverables including contact updates, activities, sponsorships, and campaigns Conducting research and supporting document management Creating and preparing presentations, reports, and internal/external communications Reviewing and facilitating correspondence for accuracy, tone, and professionalism Providing timesheet support and general administrative assistance Maintaining awareness of business operations and market relationships relevant to the firm and C-Suite Executive Supporting the adoption of new firm technologies, policies, and procedures Prioritizing ongoing development of digital, technical, and professional skills Assisting with firm initiatives, business projects, and ad hoc administrative tasks Contributing to a team-centric environment, including acting as a backup and participating in team activities Supporting social media strategy in collaboration with executive communications Staying current with emerging technologies to help drive adoption across the firm Sharing knowledge and providing guidance on leadership initiatives and firm strategy with admin colleagues Building strong relationships with internal and external stakeholders, including the CSE, leadership teams, and client networks Partnering with the Chief of Staff to ensure efficient day-to-day operations of the C-Suite office Seeking feedback and engaging in self-reflection to strengthen business acumen and personal growth Experiences and skills you’ll use to solve Proven experience supporting senior executives, including complex calendar and priority management Strong client service focus with a commitment to professionalism, discretion, and tact Excellent judgment and problem-solving skills, with a proactive and flexible approach to working across all levels Exceptional organizational and multitasking abilities to manage competing priorities effectively Advanced written and verbal communication skills, including listening, editing, and proofreading Ability to work independently and collaboratively, fostering a positive team environment Proficiency in Microsoft 365 and firmwide applications; confident navigating technical platforms Familiarity with collaboration tools such as Webex and social media platforms Comfortable working in a fast-paced, evolving digital environment; promotes adoption of new technologies Strong relationship-building skills with internal and external stakeholders Passion for teaming and continuous professional development, with a leadership mindset Ability to support and contribute to firm-wide initiatives and strategic priorities The successful candidate requires fluency in English, in addition to French as they will be required to support or collaborate with English-speaking clients, colleagues and/or stakeholders during the course of their employment with PwC Canada PwC Canada is committed to cultivating an inclusive, hybrid work environment. Exact expectations for your team can be discussed with your interviewer Why you’ll love PwC We’re inspiring and empowering our people to change the world. Powered by the latest technology, you’ll be a part of diverse teams helping public and private clients build trust and deliver sustained outcomes. This meaningful work, and our continuous development environment, will take your career to the next level. We reward your impact, and support your wellbeing, through a competitive compensation package, inclusive benefits and flexibility programs that will help you thrive in work and life. Learn more about our Application Process and Total Rewards Package at: https://jobs-ca.pwc.com/ca/en/life-at-pwc PwC Canada acknowledges that we work and live across Turtle Island, on the land that is now known as Canada, which are the lands of the ancestral, treaty and unceded territories of the First Nations, Métis and Inuit Peoples. We recognize the systemic racism, colonialism and oppression that Indigenous Peoples have experienced and still go through, and we commit to allyship and solidarity. Education (if blank, degree and/or field of study not specified) Degrees/Field of Study required: Degrees/Field of Study preferred: Certifications (if blank, certifications not specified) Required Skills Optional Skills Accepting Feedback, Accepting Feedback, Active Listening, Administrative Support, Agile Database Administration, Analytical Thinking, Business Process Improvement, Calendar Management, Clerical Support, Collaborative Forecasting, Communication, Communications Management, Concur Travel, Conducting Research, Confidential Information Handling, Corporate Records Management, Correspondence Management, Creativity, Credentialing Database, Customer Relationship Management, Customer Service Excellence, Customer Service Management, Data Entry, Deployment Coordination, Electronic Billing {+ 36 more} Desired Languages (If blank, desired languages not specified) Travel Requirements Not Specified Available for Work Visa Sponsorship? No Government Clearance Required? No Job Posting End Date At PwC Canada, our most valuable asset is our people and we grow stronger as we learn from one another. We’re committed to creating an equitable and inclusive community of solvers where everyone feels that they truly belong. We understand that experience comes in many forms and building trust in society and solving important problems is only possible if we reflect the mosaic of the society we live in. We’re committed to providing accommodations throughout the application, interview, and employment process. If you require an accommodation to be at your best, please let us know during the application process. To learn more about inclusion and diversity at PwC Canada: https://www.pwc.com/ca/en/about-us/diversity-inclusion.html. Be a part of The New Equation. Chez PwC Canada, notre atout le plus précieux, c’est notre personnel. Et c’est en apprenant les uns des autres que nous devenons plus forts. Nous avons à cœur de créer une communauté équitable et inclusive de professionnels de la résolution de problèmes, dans laquelle chacun se sent vraiment à sa place. Nous savons que l’expérience peut prendre diverses formes et, pour nous, donner confiance au public et résoudre des problèmes importants n’est possible que si notre milieu de travail reflète la diversité de la société dans laquelle nous vivons. Nous tenons à répondre à vos besoins tout au long du processus de demande d’emploi, d’entrevue et d’embauche. Si vous avez besoin de mesures d’adaptation pour être parfaitement à l’aise, faites-le-nous savoir à l’étape de la demande d’emploi. Pour en savoir plus sur l’inclusion et la diversité chez PwC Canada: https://www.pwc.com/ca/fr/about-us/diversity-inclusion.html. Faites partie de La Nouvelle équation. Are you ready to make a difference? Want to unlock new value by applying your unique perspective and talents? You can grow exponentially at PwC. Here, you can uncover hidden talents, build lifelong relationships rooted in trust and empathy and turn challenges into opportunities for innovation. We’ll help you grow your skills through challenging, meaningful work so you can go further.
