Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary, and Yellowknife. The firm is recognized and respected by its peers in legal and business publications and was recently named one of BC’s Top Employers for 2025. Business in Vancouver also recognized Lawson Lundell LLP as the fastest growing law firm in Western Canada.
Lawson Lundell LLP is currently seeking an Legal Administrative Assistant – Trademarks to join our busy Intellectual Property group, in our Calgary office. The successful candidate is an enthusiastic, quick-thinking, and hardworking team player, regular working hours for this role are Monday – Friday, 8:30am – 4:30pm.
While our preference is for the candidate to be based in our Calgary office, we may consider placement in another firm office location.
SUMMARY OF POSITION
Working within our Intellectual Property (Trademarks) group, the successful candidate will provide comprehensive, confidential legal administrative support to one or more professionals.
RESPONSIBILITIES
Manage daily operational tasks to ensure efficient workflows and timely completion.
Prepare, format, proofread, and transcribe legal documents and correspondence.
Process CIPO correspondence, assist with electronic filings, and support trademark prosecution.
Track deadlines, send reminders, and assist with client reports and responses.
Maintain accurate client records and update practice management systems.
Open and close client files, conduct conflict searches, and perform general administrative duties.
Communicate professionally with clients, legal professionals, and stakeholders.
Prioritize and manage incoming work to meet deadlines and advance case files.
Collaborate effectively with team members in a fast-paced environment
Collaborate effectively with team members in person and across western Canada
OTHER RESPONSIBILITIES
Schedule meetings, travel arrangements, and firm-related functions for lawyers.
Prepare and process expense reports for lawyers.
Manage incoming trust funds in accordance with firm procedures.
Assist with the review and payment of invoices.
Maintain organized electronic filing systems.
General administrative duties as required.
POSITION QUALIFICATIONS
Qualified as a Legal Administrative Assistant through an accredited program (preferred).
Possesses or is working toward one or more of the following accreditations (considered an asset):
Certified Trademark Administrator
Member of the Intellectual Property Institute of Canada (IPIC)
Demonstrates knowledge of the Canadian Trademarks Act, Trademarks Guide,
Demonstrates strong organizational skills and attention to detail.
Prioritizes duties and deadlines effectively to ensure timely completion of tasks.
Manages stress calmly and maintains professionalism under pressure.
Thrives in a fast-paced, dynamic environment.
Works independently, manages multiple tasks efficiently, and sets priorities effectively.
The typical salary range for this position is $60,000 - $80,000 annually; the base pay offered is based on location and may vary depending on job-related knowledge, skills, experience, internal and market equity.
In addition to a competitive salary, we offer a variety of benefits, including:
Health Benefits: extended health, dental, vision, out of country, life, AD&D.
Lifestyle Benefit: reimbursement for purchases from a pre-approved list, including memberships and gym equipment.
Paid Time Off: vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year.
Paid Parental leave top-up.
Education Reimbursement: we are committed to continued growth and development, and our educational reimbursement policy provides opportunity for our staff to expand on their skills and knowledge.
Financial Benefits: defined contribution pension plan matched by the firm, RRSP, TFSA, year-end bonuses and an employee referral bonus program.
Fun Environment: annual year end party, happy hours, staff appreciation week, and many other social events.
Awards: long term service and bonus vacation awards.
If you are a motivated, hardworking professional with a positive outlook and a passion for teamwork, we invite you to submit your resume and cover letter for consideration.
Although we thank all applicants for their interest in Lawson Lundell LLP, only shortlisted candidates will be contacted. No phone calls, please.
