Date Posted: 10/27/2025Req ID: 45738Faculty/Division: VP & ProvostDepartment: Hart HouseCampus: St. George (Downtown Toronto)Position Number: 00058802
About us – Hart House:
Hart House is a centre for experiential education outside the classroom at the University of Toronto. Since it opened in 1919, Hart House functions as a place where students, faculty, staff, alumni and members of the broader community connect with each other and the world. Through an array of co-curricular programming in the arts, dialogue and wellness, Hart House works with local and international partners to foster community and to create innovative learning opportunities for students. Hart House operates from a historic facility on the St. George campus, as well as a 150-acre farm in Caledon, Ontario, offering a wide range of services through a social enterprise model that generates revenue to support its student-focused programming on all three University of Toronto campuses.
About Us – Recreation and Wellness:
Nestled in the heart of the U of T campus, the Hart House Fitness Centre is a community-centered boutique fitness space that brings together U of T students, staff, faculty, and the greater community. This fitness and wellness space is uniquely part of the larger cultural, learning and wellness Centre that is Hart House.
Specializing in mind-body wellness offerings and recreation-based programming, our spaces blend eclectic personalities, history, architecture, fitness, and wellness to create a welcoming, inclusive environment where everybody feels safe and represented. At the Hart House Fitness Centre, we meet clients where they are at, listening, supporting, and encouraging every step of the way. If you are not sure where to start, start at the Hart House Fitness Centre.
Your opportunity:
The Program, Data, and Communications Associate reports to the Director, Fitness, Wellness & Recreation and will be the first point of contact for general enquiries at the Hart House Fitness Centre. The incumbent will provide administrative support by coordinating meetings schedules, agendas, materials, action and follow up items. The incumbent will be responsible for determining the logistical details and activities of events and/or programming. This role also serves as a resource to others by providing (non-supervisory) job-related guidance. The incumbent will regularly be collating and organizing data for various reports as well as collaborating on cost estimates and making minor purchases.
Your responsibilities will include:
Acting as the first point of contact for general enquiries
Coordinating meeting schedules, agendas, materials, action and follow-up items
Coordinating tasks for projects and other strategic initiatives with stakeholders
Determining logistical details and activities for events and/or programming
Collating and organizing data for various reports
Maintaining information on digital platforms
Writing and editing reports to support initiatives
Liaising with internal and external contacts to facilitate purchasing and/or procurement processes
Essential Qualifications:
Advanced College Diploma (3 years) or acceptable combination of equivalent education and experience
Minimum three (3) years of related experience in providing administration and event support in post-secondary fitness & recreation environment
Demonstrated experience in end-to-end event coordination
Experience with updating website content
Demonstrated ability in collecting, organizing, and formatting data for reports and presentations
Proficiency with project management software, Asana
Demonstrated commitment to equity, diversity and inclusion in all work responsibilities and in collaborative workplace practices
Strong attention to detail and accuracy in all work
Excellent written and verbal communication skills; ability to relate well with students, internal partners and clients
Assets (Nonessential):
Experience with Fusion
Experience with Power BI
To be successful in this role you will be:
Meticulous
Organized
Proactive
Resourceful
Team player
Notes:
This role may be eligible for an Alternative Work Arrangement in accordance with the University of Toronto’s Alternative Work Arrangements Guideline.
Hours of work: Monday through Friday from 8:45 AM to 5:00 PM, with overtime on weekdays and occasional overtime on weekends.
Closing Date: 11/04/2025, 11:59PM ETEmployee Group: USW Appointment Type: Budget - Continuing Schedule: Full-TimePay Scale Group & Hiring Zone:USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. Job Category: Administrative / Managerial
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
