Music. People. Connected
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SOCAN Awards Events Assistant
Montreal Location
POSITION TITLE: Awards Events Assistant
REPORTING TO: Lead, Gala, Programming & Partnerships
DEPARTMENT: Membership - Creative
LOCATION: Montreal
LANGUAGE: Bilingual, English & French
DIRECT REPORTS: N/A
OVERALL ACCOUNTABILITY
Reporting to Creative Programming & Partnerships Coordinator, you will be a key member to the Creative team responsible for assisting with various tasks related to the 2025 SOCAN Gala & various Membership Division sponsorships and events. This position reports to the Creative Programming & Partnerships Coordinator who will be responsible for liaising with the Creative teams, the communications and marketing department, Membership Management, and the stakeholders of the industry. The objective of this position is to serve SOCAN members and add value to their careers and businesses in accordance with the Membership service strategy.
RESPONSIBILITIES
Assist in the planning and execution of the 2025 SOCAN Gala to be held on May 3, 2026, one of Canada's premier music industry events. The Gala SOCAN must reflect the strategy and vision of SOCAN as an organization.
Invitation List / Registration:
Compile invitation list and maintain content as new information comes in
Coordinate email blasts for invitation list and manage Awards inbox
Testing for delivery of invites through selected program (example: Paperless Post)
Maintain RSVPs on a weekly basis and report status
Winner Correspondence:
Organize hotel rooms, travel reimbursement and car service for all winners
Confirm details of winners for the trophy plaque copy
Trophies:
Prepare plaque copy for trophies and proof content upon arrival of the finished awards
Video / Music Content for Show
Collection of video footage for winners and walk-up music for winners/presenters to provide to production company
Compile a list of all AV materials for license clearances
Administration
Basic administration details; maintenance of scheduling documents, reports and invitation list
Coordinate all booking details with the host hotel
Double-check all documents for awards (Example: Pass list, Trophy list, guestlist)
EDUCATION, EXPERIENCE & SKILLS
Minimum of 1 – 3 years of event experience
Bilingual
Strong skills in time management
Extremely organized
Excellent attention to detail (example: proofing materials for accuracy)
Creative
Customer Service oriented
Strong communication skills (eloquent speaking and writing skills)
Skills - Excel, Word, experienced at digital transfer of AV files
COMPETENCIES
Self-starter
Analytical / Systematic Thinker
Results oriented
Thorough
Service oriented
