Reports to: Clubs Accounting & AR Supervisor
Term: Current - April 30
Hours: Approx 12-14 hours per week
Please note this posting closes on Sunday, November 9 at 11:59pm (EDT).
As per MSU employment policies - "Only MSU members in good standing shall be eligible for part-time employment with McMaster Student Union." This includes, but is not limited to- "All undergraduate students at McMaster University enrolled in 18 units or more during an academic session.." To find more information and exceptions, please see our Part-Time Staff policy or our Bylaw 2 - MSU Membership.
The Accounts Receivable Clerk is responsible for reducing the older outstanding Accounts Receivables. Primarily identifying and reaching out to customers with overdue accounts, obtain payment, and maintaining accurate records.
Accounts Receivables Function
Scanning invoices on account and creating spreadsheets to keep track and monitor them
Enter invoices into Mosaic to receive payments
Send out Statement reminders to obtain payments from external vendors
Update and reconcile accounts receivable ledgers in Business Central
Customer Service & Administrative Function
Answer any questions and direct them to the appropriate person if required
Provide account information as requested
Filing as required
Other duties as assigned
Knowledge, Skills and Abilities
Strong attention to detail is required to ensure accurate data entry and filing
Interpersonal skills required to effectively interact with individuals (customers and staff)
Strong organizational skills are required, as multiple tasks and activities will be required to be completed simultaneously
Good working knowledge of accounting procedures
Conflict mediation skills are an asset, as accounting clerks will occasionally encounter upset customers
Communication skills required to ensure seamless transition of tasks between multiple clerks
Effort & Responsibility
Responsible for prompt and courteous customer service
Responsible for maintaining
accurate recording of payments received
Responsibility to follow all established MSU accounting policies and procedures
Working Conditions
Work is performed in a shared office space during typical business hours
Frequent interruptions
Hours are spent completing data entry and staring at a computer monitor which may cause strain if not monitored
Occasional lifting of boxes to move files at year-end
Training & Experience
Experience in a customer service environment is an asset
Clerical/Administrative experience an asset
Great Plains Accounting Software (training provided
Business Central Accounting Software (training provided)
Materials & Equipment
Computer
Telephone
Photocopier
Debit Machine
We thank all applicants for their interest and effort in applying for the position, and advise that only those candidates selected for interviews will be contacted.
The McMaster Students Union (MSU) is strongly committed to employment equity within its community and to recruiting a diverse staff. The MSU encourages applications from all qualified candidates including women, persons with disabilities, First Nations, Métis and Inuit persons, members of racialized communities and 2SLGBTQIA-identified persons. If you require any form of accommodation throughout the recruitment and selection process, please contact the Human Resources Director by email at hr@msu.mcmaster.ca. Please note that the MSU is an independently incorporated students’ union operating within the McMaster University community; this is not a McMaster University position.
