Date Posted: 11/04/2025Req ID: 45822Faculty/Division: Faculty of Arts & ScienceDepartment: Faculty RegistrarCampus: St. George (Downtown Toronto)Position Number: 00053464
Description:About us:The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs. We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world. Your opportunity:The Office of the Faculty Registrar works closely with departments and colleges at the University of Toronto, concerning virtually all matters relating to Arts and Science students. Our department members are dedicated to aid all students to the greatest extent, to make their university experience as smooth and seamless as possible. We coordinate personal, financial, and academic counselling, registration and enrolment, student records, transfer credit, petitions, final examinations, and graduation. Reporting to the Associate Faculty Registrar & Director, Operations and Project Management, the Business Officer is responsible for all business and financial administration, including budgeting and payroll management of the Department, as well as human resources-related activities and its facilities and equipment.Your responsibilities will include:
Forecasting, planning and monitoring multiple complex budgets
Analyzing financial trends and preparing analytical reports and forecasts for management decision making
Monitoring department budget to ensure expenditures remain within budgeted allocations
Preparing budget variance reports
Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements
Applying the generally accepted accounting principles to all financial tasks and processing payroll
Processing payroll
Directing the activities of a staff-appointed employee
Essential Qualifications:
Bachelor’s degree in commerce, business, accounting, finance or related disciplines, or an acceptable equivalent combination of education and experience.
Minimum four (4) years of recent and related experience in business and financial administration, preferably in a post-secondary institution
Experience administering a complex work unit with financial management experience including overseeing, planning and preparing complex operating budgets; forecasting, managing, and analyzing budgets and statistical information; reporting, monitoring and reconciling financial activity and payroll distribution, including preparing financial statements
Experience overseeing administrative operations including financial management, human resources administration, and processing financial and payroll transactions
Experience maintaining financial and personnel records, the University’s financial/payroll and HR policies, or other similar policies
Experience with policies and procedures related to the collective agreements, or other employee groups (USW Appointed, USW Casual, CUPE Unit 1 and PM)
Experience processing payroll
Experience with procurement processes and administration
Experience in supervising staff
Demonstrated advanced skills working in SAP; such as FIS and HRIS, or similar administrative systems
Demonstrated advanced skills in Microsoft Office including Word, Excel, Access and Sharepoint.
Aptitude for numbers and analyses, be able to multi-task and has solid problem-solving skills
Excellent interpersonal, verbal and written communication skills
Excellent organization, planning and time-management skills
Strong service orientation
Demonstrates flexibility and the ability to prioritize tasks
Demonstrates initiatives, tact, and sound judgement in the handling of sensitive and confidential matters.
To be successful in this role you will be:
Accountable
Communicator
Meticulous
Multi-tasker
Organized
Problem solver
Team player
Notes:
This is a term position ending February 2027.
This role may be eligible for an Alternative Work Arrangement in accordance with the University of Toronto’s Alternative Work Arrangements Guideline.
Closing Date: 11/12/2025, 11:59PM ETEmployee Group: USW Appointment Type: Budget - Term Schedule: Full-TimePay Scale Group & Hiring Zone:USW Pay Band 14 -- $91,677. with an annual step progression to a maximum of $117,242. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. Job Category: Finance/Budget/Planning/AuditRecruiter: Marigold Sobrepena
Lived Experience StatementCandidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
