Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar). This permanent position is based in the Peter Guo-hua Fu School of Architecture. Position Summary: Provide efficient and effective administration to the Peter Guo-hua Fu School of Architecture, in support of teaching, research and administration, in accordance with the School's goals and objectives, while ensuring coherence with the University's mission and culture. Plan, develop and implement administrative processes and policies for a unit. Develop administrative standards, practices and systems. Provide a liaison function with other units and with external organizations. Support activities related to general administration including, but not limited to: finance, human resources, communications, student affairs, physical resources, archives, governance and legal affairs. Manage research administration, contracts, grants, philanthropic gifts or other formal relationships. Interpret and apply University regulations, policies and guidelines. Perform functions related to planning and institutional analysis Primary Responsibilities: Manage the day-to-day operations of the School of Architecture and support the implementation of its strategic plans, including operational changes Provide direct administrative support to the Director of the School. Revamp and streamline administrative processes. Support the reorganization of the School’s administrative structure Motivate and supervise support staff; oversee their work; manage career development; work with Faculty administration (most closely with HR and Finances team); display willingness to introduce and organize process changes Plan and administer School budget (operating budget, teaching and research lab budget, research grant budgets) with relevant Faculty resources Supervise financial matters, including purchases, reports, payroll, and collaborate with the Director for grant reporting Manage Faculty Search (for tenure track professors) and academic personnel Advise on HR/academic/student affairs matters and devise best practices for administrative processes Oversee HR operations, using Workday, such as job postings and offers, hiring, one-time payments, terminations, etc. in collaboration with the Faculty Oversee all School communications, including social media presence, promotional initiatives, and communications with internal and external stakeholders; conceiving of new promotional methods following guidance and in collaboration with the Faculty Communications Officer Assist in writing and editing high-level dossiers and proposals Assist with academic program changes Recommend physical needs (space, equipment, etc.) and devise a plan to achieve them in liaison with the Faculty Building Administrator and Facilities Management Support the administration of the accreditation process (preparation, documentation and visit) Assist in conceptualizing and implementing new initiatives in the school Plan and organize events The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description. Other Qualifying Skills and/or Abilities Seeking a smart, friendly, resilient and positive colleague with an interest in the University environment and mission, with demonstrated organizational skills, experience in managing a unit, working with a team and ideally, experience in change management and administrative reorganization. Proven leadership skills, interest in and awareness of EDI (equity/ diversity/ inclusion) values as basis for management. Initiative, determination, and creativity in solving problems. Ability to work independently and in a team, able to manage multiple projects. Strong communication skills and ability to interact positively and effectively on a professional level with internal and external parties. Proven experience in human resources, as well as experience in some of the following topics: academic affairs, research grant administration, budgeting, student affairs and advising, communications, and recruitment. Demonstrated ability to work in a computerized environment including knowledge of Microsoft Office and Workday. Experience in accounting, data analysis, budget forecasting, project management, event organization and social media preferred. Knowledge of French and English. McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. As one of Montreal's Top Employers, here is what we offer: Competitive benefits package (Health, Dental, Life Insurance) (if eligible) Defined contribution pension plan (with employer contribution up to 10%) (if eligible) Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA) Competitive vacation policy Two (2) personal days Two (2) floating holidays Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day Paid time off over the December holiday period Tuition waiver for regular employees and their dependents Up to two (2) days of remote work per week where the position permits Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located. Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 (qualifier) on a scale of 0-4. For a definition of our language proficiency levels, please click here. Minimum Education and Experience: Bachelor's Degree 3 Years Related Experience / Annual Salary: (MPEX Grade 04) $64,770.00 - $80,960.00 - $97,150.00 Job Profile: MPEX-ADM2A - General Administration - Professional 2 Hours per Week: 33.75 (Full time) Supervisor: Associate Professor Position End Date (If applicable): Deadline to Apply: 2025-11-17 McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca. Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future. McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer. Grandescunt Aucta Labore. By work, all things increase and grow. Find a sense of purpose. Develop your future. Join us today.
