If you are a current Fanshawe College employee, please apply to jobs directly through Workday. Do not apply on the external career page. Working at Fanshawe College Fanshawe College is committed to the principles of hybrid work and may offer this option to employees whose work can be performed in an alternate location, without adverse impact to the operations of the College, inclusive of our Student and Staff experience. Confirmation of hybrid work options available to you will be clarified upon hire and may be subject to change based on the duties required of your position. Successful candidates will be required to perform work within Ontario and must be available to work on campus, as required. Posting Closing Date: November 12, 2025 Campus Location: London, ON Department: PAP1 Payment Services Employment Group: Support Pay Details: $31.05 Hourly Worker Sub-Type: Fixed term (Fixed Term) Time Type: Full time Remote Type: Hybrid Contract End Date: May 17, 2026 Hours of Work per Week: 35 Job Description: Note: This is a Temporary Full-Time position for 6 months from date of hire. Payband: This position is paid at Payband F. Hours: Monday to Friday, 8:30 a.m. to 4:30 p.m. Position Summary: The incumbent completes accounting processes required to reconcile the College’s payables sub-ledger, creates journal entries, transmits e-cheques bank files and processes bank payment files electronically to bank while maintaining internal controls over the College’s accounts payables. Duties & Responsibilities: Accounts Payable Operations: Produces paper and electronic cheques, initiates wire payments, and prioritizes requests based on payment terms, cash flow, and bank processing requirements. Bank File and Payment Integrity: Transmits bank files electronically, monitors payables using positive pay and payee match functions, and responds to bank inquiries and payment issues Payment Scheduling and Optimization: Collaborates with the Payment Coordinator to manage schedules for various payment types and implements strategies to improve purchasing card and EFT usage Invoice and Expense Review: Receives and reviews supplier invoices and expense reports, ensuring compliance with college policies and identifying variances for follow-up Purchasing Card Oversight: Posts purchasing card expenses and ensures data integrity by monitoring adherence to GAAP and correct account coding Audit and Reconciliation: Conducts regular bin audits and prepares journal entries to reconcile departmental and college accounts Sub-Ledger and Financial Compliance: Ensures accurate and timely transaction recording, reconciles sub-ledgers to the general ledger, and processes adjustments in line with GAAP and CFIS guidelines International Payments and Support: Initiates international wire payments, supports AP entry, and communicates with the International Office regarding payment discrepancies and overpayments Other Duties as Assigned Qualifications: Post-secondary 3 year diploma/degree in Accounting; Equivalent related disciplines may be considered Minimum 3 years’ experience in an Accounting or Accounts Payable department within a multi-faceted organization (or commensurate with a medium to large sized public sector organization) Equivalent combination of education and experience may be considered Experience gained as a team player in a service-oriented office environment Experience using computerized financial systems, databases, and Microsoft Office including Excel and Word Experience with Workday or other similar ERP system would be an asset Experience in an educational or public sector environment an asset Excellent organization and communication skills and ability to meet deadlines Demonstrated ability to work independently Educational Credentials While transcripts are not required for the interview, they are mandatory as a condition of employment. Equity, Diversity and Inclusion Fanshawe College is an equal opportunity employer. We are committed to equity, value diversity, and welcome applicants from diverse backgrounds. Accommodation Fanshawe College provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires an accommodation during the application process or through the selection process, the hiring manager and the recruiter leading the recruitment will work with the applicant to meet the job applicant’s accommodation needs. Accommodation requests per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act can be emailed to: askhr@fanshawec.ca Land Acknowledgement Fanshawe College would like to acknowledge and honour the Anishinaabe, Lotinuhsyuní and Lenape people of southwestern Ontario as the traditional owners and custodians of the lands and waterways where Fanshawe College is located. We thank all applicants for their interest; however, only those chosen for an interview will be contacted. Find a career you're proud of and unlock your potential in a supportive environment, surrounded by a community of lifelong learners and endless possibilities. Browse the open opportunities at left or use the search and filter features to discover your perfect fit. A place where you belong: Embark on a fulfilling career journey with us! We're more than a job; at Fanshawe College you become part of a community that values your growth. We are dedicated to nurturing your success with exceptional resources, technology, and professional development. Learn more below and find out why a career at Fanshawe should be part of your future. Fanshawe provides: - Competitive compensation - Comprehensive Benefits Package - Defined benefit pension plan - Generous vacation and holiday entitlements - Full-time employees start at a minimum of 3 weeks of vacation per year in addition to our paid college closure from Dec. 25 – Jan. 1 - Prepaid leave/salary deferral plan - Subsidized maternity and parental leave - Family tuition program - Flexible work policy - Employee and Family Assistance Program - Corporate Discounts through CAUBO Professional Development Education is at the heart of the Fanshawe experience for both students and employees. Organizational Development and Learning provides professional development and training opportunities for employees to grow and develop new skills. Fanshawe also offers: Tuition reimbursement and subsidy programs Professional development leave Fanshawelearns LinkedIn Learning Fanshawe College is proud to offer a lifetime retirement pension. Find out more information on the CAAT Pension Plan website: Full-time Job Postings: DBprime Plan Part-time Job Postings: DBplus Plan
