Title: Purchase-to-Pay Coordinator
Reports To: Associate Director
Overview: The Purchase-to-Pay Coordinator supports end-to-end transactional activities within the Procure-to-Pay (P2P) process, ensuring accurate purchase order management, invoice resolution, and policy alignment across CAPREIT’s national portfolio. This role provides hands-on support to sites, vendors, and internal teams to maintain purchasing accuracy, policy compliance, and financial accountability.
Key Responsibilities:
Manage PR/PO lifecycle: review, generate, modify, and ensure alignment with policies and procedures and approvals
Ensure correct purchasing method, vendor and price agreement, if applicable, is applied to purchase request
Monitor and resolve invoice discrepancies; track payment status and escalate issues as needed
Review spend vs. budget with Operations; support Capex reclassification in coordination with Property Accounting where applicable
Follow up on outstanding receipts and promote timely goods receipt entries
Process GRIR (Goods Receipt/Invoice Receipt) write-offs in coordination with Finance and update delivery dates on POs
Communicate with vendors as required to ensure order acknowledgment and goods/service delivery
Request updates to vendor master and item master info records as required
Deliver site and vendor training on P2P processes, forms, and compliance requirements
Provide SAP process support and troubleshooting for purchasing-related transactions
Review P2P dashboard metrics and communicate key updates to Operations teams
Support month-end accruals and ensure accurate financial reporting
Enforce purchasing policies, approval workflows, and exemption protocols
Qualifications:
College diploma or Bachelor’s degree in Business Administration, Finance, or related field
2–4 years of experience in purchasing, procurement, or accounts payable—preferably within real estate or property management
Strong working knowledge of SAP or similar ERP systems
Familiarity with P2P processes, and invoice matching
Excellent attention to detail and organizational skills
Strong communication and interpersonal abilities for cross-functional collaboration
Ability to train and support site teams and vendors on purchasing protocols
Proficiency in Microsoft Excel and dashboard reporting tools
