URGENT: Part-Time Administrative Assistant (international experience as admin is required)
Application Deadline: 22 November 2025
Department: Operations
Employment Type: Part Time
Location: Toronto
Compensation: $4.00 - $5.00 / hour
Description
Answer incoming calls, return missed calls, and handle basic inquiries.
Schedule appointments, consultations, and follow-up reminders through Google Calendar, Google Meet, or similar platforms.
Send confirmations and respond to client messages in a timely and professional manner.
Organize, categorize, and respond to emails as instructed.
Manage shared inboxes and escalate important messages to the business owner.
Prepare, send, and follow up on invoices (QuickBooks or similar software).
Maintain organized digital records and files through Google Drive.
Post basic updates, announcements, or promotional content to social media platforms.
Assist with simple content scheduling or re-sharing existing materials.
Engage with messages, basic inquiries, or comments following brand guidance.
Data entry and spreadsheet updates.
Create and manage contact lists and CRM input (GoHighLevel or similar).
Assist with recurring weekly tasks to keep operations running smoothly.
Hard Requirements:
1+ year of experience as a Virtual Assistant, Administrative Assistant, or Customer Support representative.
Strong English communication skills — written and verbal.
Experience with:
Google Workspace (Gmail, Calendar, Drive, Meet)
QuickBooks (or similar invoicing tools)
GoHighLevel (CRM experience preferred but not required)
Organized, self-managed, and proactive with task follow-through.
Comfortable working independently and reporting progress regularly.
Schedule:
20 hours per week
Monday to Friday
9AM - 1PM Central Standard Time Zone
Offer and Benefits:
Weeks 1–6: $4 USD/hour
Weeks 6 onwards: $5 USD/hour
HMO coverage after 1 year of employment.
