LOCATION
Oakville, ON (hybrid)
Are you a highly organized, solution-focused professional with a strong project management mindset; skilled at identifying priorities, creating actionable plans, and driving execution across competing demands? Do you thrive in fast-paced, entrepreneurial environments where discretion, adaptability, and initiative are key to success? If you're eager to advance your administrative and HR career within an innovative and growing organization that values forward-thinking talent - this is the perfect opportunity for you!
About the Organization:
At Unique Appliances, we’re redefining everyday living with thoughtfully designed, high-performance appliances that blend elegance, simplicity, and smart functionality. For more information, please visit our website: https://uniqueappliances.com/.
What we Offer:
·A key role in a fast-growing organization
The opportunity to shape and optimize HR and administrative operations
Collaborative, supportive team culture
Competitive salary and bonus program, benefits, and growth potential
A hybrid work environment
About the Opportunity:
We are seeking a highly motivated and detail-oriented Operations & HR Coordinator to support our leadership team, manage core HR functions, and ensure smooth day-to-day operations throughout the organization. This is a hybrid, multi-functional role that requires a strategic project management approach to leadership-level administrative support, HR Generalist responsibilities, and office operations; ensuring initiatives are prioritized, tracked, and completed efficiently.
Key Responsibilities:
Leadership & Operational Support (40%)
Manage scheduling, calendar optimization, and communications for the CEO and leadership team
Coordinate travel arrangements, meeting agendas, and expense tracking
Assist with preparing internal reports, presentations, and project trackers
Track and follow up on key action items and priorities across the organization
Apply project management principles to track cross-functional initiatives, set timelines, and ensure timely completion of deliverables
Proactively identify operational bottlenecks and implement solutions to improve workflow and team alignment
Human Resources Coordination (35%)
Lead the administrative aspects of recruitment including posting jobs, screening candidates, and interview scheduling
Own onboarding and offboarding processes and documentation
Maintain employee records and ensure compliance with Ontario employment standards
Support benefits administration, policy updates, and employee communications
Coordinate performance review cycles, professional development, and culture initiatives
Use structured planning tools to manage recruitment pipelines, onboarding timelines, and performance review cycles
Develop and maintain HR project trackers to ensure compliance and timely execution of HR initiatives
Operations & Culture (25%)
Maintain office supplies, vendor relationships, and facilities needs for the Oakville location
Act as liaison with building management and service providers
Maintain a welcoming, professional, and organized office environment
Plan team events, employee appreciation moments, and internal meetings
Support tech setup and onboarding logistics for new hires
Coordinate office-related projects (e.g., vendor transitions, tech setups, culture initiatives) using a milestone-based approach
Maintain a project calendar for internal events and office improvements
What we are looking for:
Must-Haves
Post-secondary education in Administration, Human Resource Management or a related field
3–5 years in a blended Admin/HR/office coordination role or equivalent
Impeccable organizational and multitasking skills
Strong communication skills - written, verbal, and interpersonal
High emotional intelligence and confidentiality in handling sensitive matters
Demonstrated ability to manage multiple projects with competing deadlines, utilizing tools such as Monday.com and MS Planner
Proficient in Microsoft Office and/or Google Workspace
Comfortable working independently and managing cross-functional needs in an entrepreneurial environment.
Nice to Haves
Experience in HRIS or ATS platforms (e.g., BambooHR, Breezy, Gusto)
Familiarity with Ontario employment law and workplace compliance
CHRP Designation or working towards
Prior work in a fast-growth or founder-led business
Basic bookkeeping or expense tracking skills
Experience implementing project tracking systems or dashboards
This unique blend of hard AND soft skills will be critical to help Unique bridge where we’re coming from with where we’re going. Unique is a small company with inner bigness. We’re that ideal company you read about but can’t find. If this position and our company culture get you excited, and you feel you’ll be an asset to our team, then we look forward to hearing from you!
Please inform us if you require any accommodation during the hiring process. Please note that only those candidates selected for an interview will be contacted.
Please note: we are only accepting applications from those authorized to work in Canada and we are not currently sponsoring any work visas
