Company DescriptionUHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.www.uhn.caJob DescriptionUnion: Non-Union
Number of vacancies: 1
Site: Toronto Western Hospital
Department: JS Sonshine Centre - Department of Neurology / KBI
Reports to: Director & Program Coordinator, Jay & Sari Sonshine Centre
Hours: 37.5 hours per week
Shifts: Day
Status: Temporary Full-time (with an opportunity to transition to Permanent Full-time) *Contingent upon funding
Closing Date: November 28, 2025Position Summary
The Jay and Sari Sonshine Centre for Stroke Prevention & Cerebrovascular Brain Health at Toronto Western Hospital is currently recruiting a Clinical Administrative Assistant II. The ideal candidate will have a strong background in clinical administration, website management, and a passion for innovation and creativity, while working with high productive outputs.The JS Sonshine Centre was officially established in October of 2023 with a mission to bring patients, communities, clinicians and scientists together to work on preventing stroke and preserving brain health through better brain care. The centre is founded on principles of the lifestyle medicine paradigm to provide enhanced quality of outpatient services tailored to patient-directed care for: better prevention of future stroke, improved quality of life post-stroke/TIA, and optimized brain care over years for all. The three overarching pillars of the JS Sonshine Centre are: a) innovation to catalyze integration of clinical care; 2) education to optimize promotion of brain health; and 3) research collaborations to advance brain health both nationally and internationally.DutiesSupport the timely and efficient processing of incoming referrals, scheduling/rescheduling of patient appointments, responding to patients' general inquiries, cancelling patient appointments, and completing reminder communications at the UHN Jay & Sari Sonshine Centre ClinicsComplete administrative tasks that support data reporting requirements and a positive patient experience, meeting quality standards set out by UHN including registering patients, as needed, in UHN’s EPIC EMR (Electronic Medical Record) systemUtilizing knowledge of medical terminology and advanced functions to provide word processing/typing services to facilitate the production of moderate and/or complex documents/materials for assigned personnelMaintaining written and/or electronic calendar/scheduleAdministering and monitoring billing procedures and departmental budgeting recordsModifying and maintaining electronic and paper information filing/retrieval methods, systems and/or formatsAssist with day-to-day JSSC administrative activities as neededMaintain and update JSSC websites and SharePoint siteEdit and proofread social media content for grammar, spelling, and punctuation errorsAssist with email marketing campaigns and copywriting, as neededOther Administrative duties, as needed to support JSSC TeamQualificationsCompletion of a recognized post secondary medical secretarial arts program at the diploma level or equivalent, requiredCompletion of a Bachelor's Degree, preferredThree (3) years related clinical administration and support experience, requiredCompletion of a medical terminology course, requiredPrevious on-the-job computer/word-processing, database and spreadsheet software experience in a Microsoft Office environment is preferredExperience working in an academic health care environmentExperience working with EPIC EMR for managing referrals, appointment scheduling, and standard clinical operations is requiredExperience working with online survey and research database tools such as REDCap is an assetStrong writing, editing, and proofreading skillsExperience developing communication materials for professional events and workshopsKnowledge of medical terminology is an assetExcellent organizational and time management skillsExcellent interpersonal, verbal and written communication skillsAble to operate effectively in an interdisciplinary teamExperience with graphic design software is an assetExcellent project management and organizational skillsAdditional InformationWhy join UHN?
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.Competitive offer packagesGovernment organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)Close access to Transit and UHN shuttle serviceA flexible work environmentOpportunities for development and promotions within a large organizationAdditional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.All applications must be submitted before the posting close date.UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
