URGENT: Administrative & Billing Assistant (invoice and quotation experience is required)
Application Deadline: 22 November 2025
Department: Operations
Employment Type: Full Time
Location: Toronto
Compensation: $4.00 - $5.00 / hour
Description
Prepare and create service estimates
Email estimates to customers and follow up for approval
Convert approved estimates into invoices in the billing system
Assist with billing accuracy, entry, and documentation
Submit invoices to customers and respond to billing-related inquiries
Maintain timely and professional email communication with customers
Send reminders, confirmations, and follow-ups as needed
Relay updates between customers and the Service Manager
Assist colleagues with daily admin tasks and customer coordination
Update service lists, tracking sheets, and schedules
Organize digital documents, receipts, and records
Hard Requirements:
Experience working with Microsoft Excel, Word, and Outlook
Strong written communication skills
Comfortable sending and responding to professional customer emails
Organized, detail-oriented, and proactive
Ability to work independently and follow instructions
Schedule:
40 hours per week
Monday to Friday
9AM - 6PM Central Standard Time Zone
Offer and Benefits:
Weeks 1–6: $4 USD/hour
Week 6 onwards: $5 USD/hour
HMO coverage after 1 year of employment.
