Proposal Administrator
Markham, ON
At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.
Are you ready to design your future?
Be our next Proposal Administrator!
Your work environment at EXP
In this role, you will be a part of the Transportation group, based in Markham, ON, ON office and have the opportunity to work on variety of projects.
What a day at EXP has in store for you
Overall proposal and business development support for Central Canada Region
Work directly with Central Canada Administrative Proposal Team, supporting various business lines of the region
Review proposal requests and coordinate with discipline managers
Responsible for proposal life cycle, from proposal request review (RFI/RFQ/RFP) to final submission
Edit and format letter proposals, traditional proposals, SOQs and technical submissions
Manage, develop and coordinate proposals from long lead to RFP; analyze requirements, set-up kick-off meetings with Sector/Practice Leaders, coordinate all proposal sections, written and graphic; review content; handle production, and delivery (as needed)
Build and develop presentation slide decks and relevant business development materials
Develop and maintain support material: boilerplate content, resumes, project sheets, images, testimonials
Facilitate and drive internal business development initiatives (CAM program)
Coordinate and Support PR initiatives with the Communications team
Brand ambassador of EXP - ensuring compliance with brand guidelines and design consistency
Collaborate with regional marketing teams to obtain/exchange information
Maintain and enter data in EXP’s CRM database
Establish and maintain positive relationships with internal teams at all levels
What your experience looks like
1-4 years of administrative experience, ideally in the Engineering Consulting industry
Excellent time management and organizational skills
Strong attention to detail
Excellent interpersonal, verbal and written communication skills
Persistent, enthusiastic and driven
Excellent proficiency with MS Office (including Word, Excel, PowerPoint, Outlook, Microsoft Project, and SharePoint)
Strong command of the English language, used in writing/editing/proofreading
Ability to multitask and work within tight deadlines
Experience with CRM software, especially Deltek Vantagepoint is an asset
Flexibility to work overtime
Thrives in working in a team environment in collaboration to achieve regional goals
EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: hrsupport@exp.com.
