The AP Clerk processes account payable transactions, maintains vendor relationships, and supports the AP team with accurate and timely processing of invoices and payments. This role requires solid accounting knowledge and the ability to work independently while following established procedures.
This role is ideal for detail-oriented individuals who pride themselves on accuracy, have a keen eye for spotting discrepancies, and want to learn accounting procedures in a supportive team environment.
Your contributions to the team include:
Invoice Processing (50%)
Standard invoice processing following established procedures
Three-way matching of invoices, purchase orders, and receiving documents
Coding verification and proper cost center allocation
Payment preparation including EFT, check, and wire transfers
Document management and filing (electronic and physical)
System data entry with high accuracy standards
Vendor Relations (25%)
Vendor inquiry management regarding payment status and account issues
Payment confirmation and remittance coordination
Vendor setup and maintenance in accounting system
Statement reconciliation and discrepancy resolution
Communication coordination with internal departments regarding vendor issues
Process Support (15%)
Month-end support including accruals and cutoff procedures
Reporting assistance for management and supervisory staff
Backup coverage for other AP team members as needed
Process improvement suggestions and feedback
Quality control checks on own work and peer review
Administrative Tasks (10%)
Filing and document organization (electronic and physical)
Meeting support and note-taking as needed
Special projects as assigned by supervisory staff
System maintenance tasks and updates
Participate in cross-training opportunities within AP processes to provide backup support and enhance departmental knowledge and flexibility
What you need to be successful:
Post-secondary education - Accounting, Business, or related field
Two plus years accounts payable experience or equivalent accounting experience in fast-paced office environment (or demonstrated aptitude for detail-oriented work)
Experience in accounting principles and practices
Experience and proficiency with accounting software
Experience using MS Excel on a frequent basis to perform work
Professional demeanor and communication (written and verbal)
Intermediate Microsoft Office skills
Time management and ability to meet deadlines
Ability to working with other team members to achieve common goals
Abilities to process large volumes of data accurately and effectively
Ability to maintain and build vendor relationships
Ability to understand and apply regulatory compliance information
Knowledge of service inventory management and coordination
Knowledge of contract compliance monitoring
Specialized in technology service coordination
Ability to identify process improvements
Knowledge of telecommunications billing processing and verification methods an asset
Why Seymour Pacific?
Seymour Pacific Developments is an industry leader in building multi-family homes with unparalleled speed and efficiency. We develop and build over 1000 units a year by leveraging effective teamwork and industry expertise. We offer excellent wages and benefits, as well as a variety of training for employees who are motivated to succeed and want to expand their horizons.
Seymour Pacific Developments practices equal opportunity hiring and onboarding processes to ensure equal access and participation for everyone. We understand that we have a responsibility for ensuring a safe, dignified, and welcoming environment and we are committed to creating an inclusive environment for all employees irrespective of race, colour, religion, sexual orientation, gender identity, or any other status protected by law. We believe in integrating people with disabilities into our workforce by removing barriers and meeting accessibility needs.
