EMPLOYMENT OPPORTUNITY
Admissions Associate
ABOUT MARIANOPOLIS COLLEGE
Founded in 1908, Marianopolis is a private English-language college in Montreal specializing in pre-university education for about 2,000 students. A gateway to the world’s top universities, the College’s record of academic excellence, on-time graduation levels and university-acceptance rates into competitive programs is unmatched in Quebec.
As members of a close-knit community, Marianopolis employees have the opportunity to excel professionally and enjoy generous benefits as well as a stimulating environment associated with working at one of the province’s premier post-secondary institutions.
POSITION
Title:
Admissions Associate
Reporting to:
Coordinator of Registrar Services
Classification:
Administration Technician
Category:
Support Staff
Status:
Permanent, full-time
Working Hours:
Weekdays, 35 hours
Hourly Rate:
$27.07 to $36.14
Start Date:
As soon as possible
NATURE AND SCOPE
The Admissions Associate is responsible for performing various technical tasks of an administrative nature in support of admissions processes, as well as participating in registrar services and activities, with an emphasis on data reporting.
RESPONSIBILITIES
Frontline to applicants, parents and guidance counsellors and may provide College tour
Sending departmental communications to prospective students
Liaises with other services as required, accessibility, student affairs, finances, and student recruitment
Acts as first point of contact to international applicants and provides information on their application, required documentation and medical insurance and for conditional admitted students
Organizes and participates in the processing and evaluation of applications from prospective students
Prepare documents in preparation for Admission Committees
Prepare admission templates and generate documentations for admitted students
Participates in developing new procedures and optimizations related to admissions
Prepare files for SRAM analysis
Helps updates process guides and training manuals
Assists with the collection and analysis of data and contributes to the preparation of reports on enrollment, admission, projections and other relevant indicators
Participates several Recruitment events internally or externally such as Open House, Winter Information Session or High School visits which may happens outside of regular working hours
Participates in Registrar services events such as Registration, helps with supervision of Exit Exams
Helps at the counter
Performs other related duties as requested
PROFESSIONAL ATTRIBUTES
Highly organized with a proven ability to establish priorities and work with deadlines
Capacity for initiative and an ability to assume responsibility, while working as part of a team
Energetic, creative, detail-oriented
Ability to interact effectively with a variety of internal and external stakeholders
Service-oriented with a proven track record working with the public in a welcoming, positive, and professional manner
QUALIFICATIONS
Diploma of college studies (DEC) in an appropriate specialty
Minimum of three years of experience in administrative work
Knowledge of the Quebec and international educational system is an asset
Experience working with Microsoft SQL Server and Skytech Clara is an asset
Intermediate skills with Microsoft Office Suite, in particular Excel (testing may be required)
Strong oral and written communication skills in English and French (testing may be required)
APPLICATION
Marianopolis encourages applications from qualified individuals, including women, members of visible and ethnic minorities, Indigenous peoples and persons with disabilities. If we can provide a specific accommodation to make the recruitment process more accessible for you, please let us know and we will work with you to meet your needs. While we appreciate all applications, we will only contact candidates who are selected to participate in the recruitment process.
To apply, please visit our careers portal to upload your CV and your cover letter (incomplete applications will not be considered) by 5 p.m. on Wednesday, November 26, 2025.
