Job Category: Foundation Hospital Location: Newmarket ON Job Type: Permanent, Full time Number of Positions: 1 Minimum - Maximum Hourly Rate: $26.15 - $32.56 Why Join Our Team? A best-in-class workplace environment that prioritizes a culture of belonging and wellness. Progressive health and dental benefit plans. HOOPP pension plan with employer and employee premium sharing. Enhanced wellness initiatives, including virtual fitness classes and on-site gym memberships. If you are ready to embrace this exciting challenge and contribute to the success of Southlake Health, we encourage you to apply and be part of our dedicated team, making a difference in the lives of our employees and the community we serve! Southlake Health Foundation is in search of an Administration Coordinator. Reporting to the Manager, Administration & Governance, the Administration Coordinator is accountable for the Foundation’s office operations and administration, human resources (incl. health and safety), and management of: finances; IT; tax and regulatory compliance; organizational performance; client service and experience; and organizational risk(s) (i.e. financial, legal, insurance, audit etc.) About Southlake Health Foundation Since the inception of Southlake Foundation in 1980, more than $260 million has been raised in support of Southlake Health. Working with members of our communities, volunteers, our Southlake Family and our dedicated donors, Southlake Health Foundation will continue to support the most urgent needs of our hospital, including things like life-saving medical equipment and technology, infrastructure upgrades and expansions, patient programs, and staff education, all for the goal of providing leading edge care for patients and families, close to home. What you'll be doing: The Administration Coordinator is responsible for operational business support and a wide range of administrative support to the Foundation Team. The coordinator exudes exceptional customer service and is a key point of contact for all visitors, callers and online inquiries. Duties are executed in a manner that ensures all Foundation stakeholders (internal and external) are greeted, assisted, directed and supported with an exceptional level of customer service and experience. What you bring: A Diploma, a Certificate or a combination of comparable relevant skills and experience 2 years relevant experience in office administration, preferably in a non-profit or a publicly funded environment Exceptional customer service skills Service orientation with excellent interpersonal skills, relationship-building skills and organizational skills Knowledge of and demonstrated experience working with Raiser’s Edge database management system Office skills, including familiarity with office equipment such as computers, scanners, copiers, printers, and point of sale terminals, are required Ability to de-escalate and troubleshoot situations with upset donors/public; service recovery Strong computer skills, including proficiency in Microsoft Office Suite of programs, with the ability to adapt and learn other programs Exceptional attention to detail and data entry skills in entering donor and financial information Experience with project and event management Ability to work with minimal supervision while prioritizing own work to handle multiple tasks and ensure established deadlines are met Demonstrated commitment to and understanding of the mission and values of Southlake Health and Southlake Health Foundation Southlake Health is fully committed to a culture of belonging and an inclusive environment that encourages every team member to lead within their role, generate innovative ideas that reinforce our mission and goal to create a healthy workplace where our community can thrive. Regular and reliable attendance is an expected requirement of this position. We are committed to a selection process and work environment that is inclusive and barrier-free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Applicants who may require accommodation during the selection process are encouraged to notify the Human Resources Department when contacted for an interview. The People, Culture and Experience team will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process, which will enable you to be assessed fairly and equitably. Health & Safety Workplace Responsibilities It is the responsibility of all Southlake Health employees to work safely and promote health and safety in the workplace. Employees must adhere to the duties of workers, as stipulated in Section 28 of the OH&S Act, as well as all Southlake OH&S policies and procedures. Must be able to perform all necessary bona fide duties for the position, as outlined in the position guide. Must review and be capable of performing duties as outlined in the Job Demands Analysis for the position as a condition of offer. Proven ability to attend work regularly as per the Attendance Support Policy. Commitment to Diversity and Inclusion Southlake Health is fully dedicated to employment equity, diversity, and inclusion in our recruitment practices. We welcome candidates who identify with equity-seeking groups, including women, racialized individuals, Indigenous Peoples, persons with disabilities, and those from the 2SLGBTQ+ community. Any information provided will be kept confidential and used appropriately in our recruitment process. Anti-Oppression/Anti-Racism at Southlake Health Southlake Health is committed to having a workforce that is reflective of the diversity of York Region and strongly encourages applications from all qualified individuals, and from those who can provide different perspectives and contribute to a further diversification of ideas. Accommodation & Diversity in the Workplace At Southlake Health, we are committed to promoting employment equity, diversity, and inclusion in the workplace. Fostering equity, diversity, and inclusion in recruitment practices is a key aspect of our search process. The current posting is seeking candidates who identify with the following equity-seeking groups: women, racialized persons/persons of colour, Indigenous Peoples, persons with disabilities, and members of the 2SLGBTQ+ community. If you are of the aforementioned identities and feel comfortable making it known, you may choose to self-identify as a member of a designated group. Any information directly related to you is kept confidential and used safely to inform our recruitment process towards being an equal opportunity employer. Only candidates selected for an interview will be contacted. Thank you for your submission. We appreciate your interest in joining Southlake Health! Join the Southlake Health Community! For over 100 years, Southlake Health has been dedicated to building healthy communities through innovative care. While many things have changed over the years, our unwavering pride in our people, place, and performance has stood the test of time. With a passionate family of 6,000 medical professionals, staff, volunteers, and students, we work together every day to deliver exceptional care close to home. We are here for everyone who walks through our doors, no matter where they are in their life journey. Our commitment extends beyond our walls, reaching every community we serve. Driven by our heartfelt dedication, we believe that everyone deserves the best care and the best experience. As we look to the future, our vision remains clear: to grow alongside our communities. This vision is anchored in our commitment to put people first—pushing boundaries and embracing the latest medical advancements while ensuring we meet individuals where they are in life. Every innovation, treatment technique, and interaction is centered on our desire to provide the leading-edge care that patients expect and deserve.
