Date Posted: 11/26/2025
Req ID: 46217
Faculty/Division: VP & Provost
Department: Hart House
Campus: St. George (Downtown Toronto)
About Us - Hart House:
Hart House is a centre for experiential education outside the classroom at the University of Toronto. Since it opened in 1919, Hart House functions as a place where students, faculty, staff, alumni and members of the broader community connect with each other and the world. Through an array of co-curricular programming in the arts, dialogue and wellness, Hart House works with local and international partners to foster community and to create innovative learning opportunities for students. Hart House operates from a historic facility on the St. George campus, as well as a 150-acre farm in Caledon, Ontario, offering a wide range of services through a social enterprise model that generates revenue to support its student-focused programming on all three University of Toronto campuses.
Your Opportunity:
Under the direction of the Manager, Staff Relations and Professional Development, the incumbent provides administrative coordination and project management support within the broad Staff Relations and Professional Development portfolio to a team of approximately 5 staff in the Staff Relations Office.
Hart House has 100 appointed (Professional/Managerial, Confidential, USW, CUPE 3261, and IATSE) and 300 non-appointed employees of Hart House.
The incumbent is responsible for:
- Assisting Hart House managers and employees specifically within the areas of recruitment, selection, onboarding, and offboarding.
- Assisting managers in drafting job descriptions for classification by University HR.
- Assisting managers in recruitment, onboarding and selection processes within Hart House.
- Leading and/or contributing to the planning, execution and assessment of a variety of special projects and strategic initiatives which serve to augment Staff Relations and PD services provided at Hart House.
The incumbent will carry out the above duties by consulting Hart House stakeholders (senior leadership, departmental managers and directors, Hart House employees) and external specialists across the University (Central HR ) regarding requirements, methods, and plans; collaborating on the conception and implementation of various work plans; employing project management skills to develop department-wide work plans, set milestones, track progress towards set goals, assess outcomes and maintain accurate and complete project files; performing administrative duties to support departmental processes, such as booking meeting and event logistics, setting meeting agendas, taking minutes, and following up on action items; communicating with the staff community regarding various deadlines, job opportunities and events; and utilizing sound records management practices, such as for recruitment employee performance issues and personnel files.
Qualifications Required:
Education:
University degree, including training in a related field or equivalent combination of education and experience. Human Resources certificate, diploma or CHRP preferred.
Experience:
Minimum three (3) years related experience in project coordination, event coordination, and administration, preferably within a post-secondary or adult learning environment. Experience providing administrative support. Demonstrated experience in administering multiple projects and tasks simultaneously. Current with human resources and recruitment and talent management trends and best practices. Demonstrated knowledge of and broad experience in human resources, basic professional and career development and routine collective agreement interpretation an asset. Practical knowledge in all phases of project management, human resource management and other business practices. Demonstrated knowledge of the University’s framing documents and institutional purpose and mandate.
Skills:
Must have highly developed organizational, time management and written/verbal communication and presentation skills. Excellent interpersonal and problem-solving skills. Strong computer, including MS Office Suite, highly developed project management skills. Expertise with Asana or other project management software, online survey software, assessment software, HRIS/FIS, Outlook and the internet. Excellent administrative skills and knowledge and experience in both hardcopy and e-copy filing systems and records management.
Other:
Able to use tact, discretion, maintain confidentiality, flexibility and sound judgment. Ability to engage in coaching and mentoring conversations with staff and facilitate difficult conversations. Possesses a high degree of initiative and the ability to work in a diverse team environment. Ability to effectively manage multiple projects/tasks of varying complexities, meet deadlines and work well under pressure. Demonstrated commitment to accuracy; ability to work well independently and as a member of a team. Demonstrated professionalism in dealing with internal and external stakeholders. Knowledge of University policies and procedures, and an understanding of the University’s mission and organizational structure is an asset. Demonstrated commitment to principles of equity, diversity and inclusion in all collaborative work practices and in best practice of HR domains.
Notes:
- This role may be eligible for an Alternative Work Arrangement in accordance with the University of Toronto’s Alternative Work Arrangements Guideline.
- Hours of work: Monday through Friday from 8:45 AM to 5:00 PM, with extended hours during peak periods.
Closing Date: 12/10/2025,11:59PM ET
Employee Group: Salaried
Personnel Subarea:PM
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: PM 1 -- Hiring Zone: $76,641 - $89,415 -- Broadband Salary Range: $76,641 - $127,734
Job Category: Administrative / Managerial
