About QuadReal Property Group QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $94 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest. QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come. QuadReal: Excellence lives here. www.quadreal.com Role Description: The Mortgage Administrator is responsible for managing and maintaining mortgage documentation and ensuring accurate processing of mortgage-related transactions. This role involves coordinating with internal teams, lenders, and clients to ensure compliance with regulatory requirements and company policies. Responsibilities: Regulatory Oversight & Compliance Ensure the brokerage, its brokers, and agents comply with MBLAA, FSRA guidance, and applicable laws Monitor suitability of mortgage transactions as per O. Reg. 188/08 s. 24(1) Maintain up-to-date policies and procedures for compliance, anti-fraud measures, and client disclosures File all required documentation with FSRA (e.g., Annual Information Returns, licensing renewals) Ensure all advertisements, social media, and marketing are compliant with FSRA rules Provide all required disclosures (e.g., Disclosure Form 1, Broker/Lender Disclosure) Comply with MBLAA, FSRA guidance, anti-fraud measures, and privacy legislation Maintain accurate records of all mortgage transactions and client communications Maintain all records in accordance with FSRA retention requirements (typically 6 years) Liaise with FSRA during audits, inspections, or investigations Regulatory Requirements: Maintain active FSRA license and errors & omissions insurance Submit annual renewals and declarations as required by FSRA Adhere to the Code of Conduct and ethical standards in dealing with clients and lenders General Administrative Support Support other team members with administrative tasks as needed Book travel and complete monthly expense reports as required by team members Assist with arranging and supporting Corporate/Team events as required Experience and Qualifications: Licensed as a Mortgage Agent with FSRA an asset At least 3 years’ experience as a Mortgage Administrator with relevant experience working in a Mortgage Brokerage. This job posting is for an existing vacancy. QuadReal offers a competitive total rewards package in addition to the base pay, which includes a performance-based incentive plan, comprehensive health & dental benefits, a defined contribution pension plan and paid time off. Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes. QuadReal will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact. At QuadReal, we create spaces that enhance the lives of the people and communities we serve. Headquartered in Vancouver, Canada, our vision is to be a leading global real estate partner—driving meaningful impact while delivering prudent growth and strong returns. With a global presence across Canada, the U.S., Asia, and the UK, our success is built on our values—integrity, collaboration, performance, innovation, and responsibility. Dedicated teams and like-minded partners are why we are one of the world’s leading real estate companies. Join an exceptional team of over 1,900 professionals in an environment that empowers you to grow, excel, and make a difference. Together, we’re reimagining an industry and building a culture where ingenuity meets community-building.
