If you are a current Fanshawe College employee, please apply to jobs directly through Workday. Do not apply on the external career page. Working at Fanshawe College Fanshawe College is committed to the principles of hybrid work and may offer this option to employees whose work can be performed in an alternate location, without adverse impact to the operations of the College, inclusive of our Student and Staff experience. Confirmation of hybrid work options available to you will be clarified upon hire and may be subject to change based on the duties required of your position. Successful candidates will be required to perform work within Ontario and must be available to work on campus, as required. Posting Closing Date: December 1, 2025 Campus Location: London, ON Department: ADM1 Admissions & Enrolment Services Employment Group: Support Pay Details: $33.55 Hourly Worker Sub-Type: Fixed term (Fixed Term) Time Type: Full time Remote Type: Hybrid Contract End Date: February 12, 2027 Hours of Work per Week: 35 Job Description: Payband: This position is paid at Payband G. Hours: Monday to Friday 8:30 a.m. to 4:30 p.m. Work Categorization: Hybrid – Combination of on-site (at least 3 days/week) and remote work. Position Summary:The incumbent reports to the Senior Associate Registrar, Enrollment Services. The incumbent is responsible for the administration related to the admission, registration and graduation of students. In order to achieve this, the incumbent is required to make decisions, participate in communicating a wide variety of information, maintaining detailed academic records and processing applications from www.ontariocolleges.ca. The incumbent is a subject specialist on admissions assessments, registration, and student record progression. They play a key role in the promotion of goodwill between the college community and our students. They must ensure that all possible assistance is provided to students to facilitate their education and future employment. Duties and Responsibilities: Admissions, Registration and Progression Responds to inquiries from students internal and external to the College Community, in compliance with the regulations of the Freedom of Information and Protection of Privacy Act (FIPPA). Processing application for admission for all full-time and part-time programs ensuring that inquiries are responded to and decisions are conveyed, in a timely manner. Determine eligibility by evaluating Ontario, Out-of-Province, International Secondary School, College and University academic documents to determine validity of the institution and credentials for program eligibility. Ensures the applicant has completed the program specific requirements, records Departmental decisions and documents verifying compliance to these requirements. Receives and evaluates test results including IELTS, TOEFL and CAEL English language assessments. Ensures that all required documentation has been received and reviewed in order to comply with Citizenship and Immigration Canada student visa requirements. Ranking of applicants for highly competitive oversubscribed programs. Recommends a course of action to unsuccessful applicants. Responsible for monitoring statistics for their assigned programs to meet College enrolment targets without exceeding capacity. Liaise with Coordinator/Associate Dean to obtain special registration requirements and course loads for off-cycle students. Responsible for the cyclical admission and registration of students. Advises students of the College’s withdrawal policy and potential financial and immigration repercussions, suggests alternate course of action. Preparation of various documentation. Administers and interprets Federal, Provincial government and College policies and procedures. First Point of Contact Service Provides direct service by being present on the front line of either the Oxford street or Dundas street campuses (future offices may open). Available for tier two support on phone lines during work day. Qualifications: Post-secondary 2-year diploma with all disciplines being considered Minimum 3 years’ progressive office experience in a service area or in a business office setting An equivalent combination of education and experience may be considered Experience in a student service environment or Office of the Registrar preferred Expert user of Microsoft Office suite Experience using student information systems Demonstrated strong organizational skills and attention to detail Demonstrated ability to work independently and as a team Demonstrated excellent verbal and written communication skills Educational Credentials While transcripts are not required for the interview, they are mandatory as a condition of employment. Equity, Diversity and Inclusion Fanshawe College is an equal opportunity employer. We are committed to equity, value diversity, and welcome applicants from diverse backgrounds. Accommodation Fanshawe College provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires an accommodation during the application process or through the selection process, the hiring manager and the recruiter leading the recruitment will work with the applicant to meet the job applicant’s accommodation needs. Accommodation requests per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act can be emailed to: askhr@fanshawec.ca Land Acknowledgement Fanshawe College would like to acknowledge and honour the Anishinaabe, Lotinuhsyuní and Lenape people of southwestern Ontario as the traditional owners and custodians of the lands and waterways where Fanshawe College is located. We thank all applicants for their interest; however, only those chosen for an interview will be contacted. Find a career you're proud of and unlock your potential in a supportive environment, surrounded by a community of lifelong learners and endless possibilities. Browse the open opportunities at left or use the search and filter features to discover your perfect fit. A place where you belong: Embark on a fulfilling career journey with us! We're more than a job; at Fanshawe College you become part of a community that values your growth. We are dedicated to nurturing your success with exceptional resources, technology, and professional development. Learn more below and find out why a career at Fanshawe should be part of your future. Fanshawe provides: - Competitive compensation - Comprehensive Benefits Package - Defined benefit pension plan - Generous vacation and holiday entitlements - Full-time employees start at a minimum of 3 weeks of vacation per year in addition to our paid college closure from Dec. 25 – Jan. 1 - Prepaid leave/salary deferral plan - Subsidized maternity and parental leave - Family tuition program - Flexible work policy - Employee and Family Assistance Program - Corporate Discounts through CAUBO Professional Development Education is at the heart of the Fanshawe experience for both students and employees. Organizational Development and Learning provides professional development and training opportunities for employees to grow and develop new skills. Fanshawe also offers: Tuition reimbursement and subsidy programs Professional development leave Fanshawelearns LinkedIn Learning Fanshawe College is proud to offer a lifetime retirement pension. Find out more information on the CAAT Pension Plan website: Full-time Job Postings: DBprime Plan Part-time Job Postings: DBplus Plan
