Are you looking for a place where you can help people, do meaningful work, and grow as part of a positive, collaborative team? Are you creative, enthusiastic, and excellent at building meaningful relationships? Join Water First, a passionate and growing organization supporting sustainable access to safe, clean water in Indigenous communities.
Water First is a Canadian charity committed to working in respectful partnership with First Nations, Inuit, and Métis communities across the country. We recognize and uphold the inherent rights of Indigenous Peoples, including the right to self-determination and cultural preservation, as protected under the Canadian Human Rights Code and relevant provincial human rights codes. Through education, training, and meaningful collaboration, we support community-driven efforts to address the water crisis, while holding space for Indigenous knowledge systems, cultural protocols, and governance
We seek a Finance and Payroll Administrator, reporting to the Director, Finance.
Start Date: Immediately
Wage: $50,000 - $60,000 per annum
Water First supports progressive labour policies, including:
Flexible hours
Health benefits
Defined benefit pension plan
Generous paid vacation
This role is responsible for maintaining all necessary and appropriate financial and payroll resources records, files, and processes to ensure the organization’s smooth and compliant operation, focusing on accuracy and transparency.
Responsibilities for this position include:
Maintain accurate financial records by recording daily transactions in accounting software
Prepare monthly deposit report details for the fundraising team to ensure reconciliation to our donor dollars
Perform bank reconciliation to ensure all accounts are balanced and discrepancies are resolved promptly
Perform monthly credit card reconciliations
Manage accounts payable and receivable processes, including invoicing and payment tracking
Perform payroll processing using ADP, ensuring compliance with relevant regulations
Conduct regular account analysis to identify trends and discrepancies in financial data
Collaborate with other departments to gather necessary financial information for reporting purposes
Ensure compliance with company policies and accounting standards
Perform additional balance sheet account reconciliations
Other duties as assigned
The ideal candidate for this position will possess the following:
Qualifications
Undergraduate degree or diploma in accounting or equivalent relevant work experience
Registered Professional Accountant (RPA) or currently enrolled would be an asset
Payroll Compliance Professional (PCP) professional designation is considered an asset
Proven experience as a Bookkeeper or in a similar accounting role
Proficiency in accounting software such as QuickBooks Online is required
Skills
Strong understanding of accounts receivable and accounts payable processes
Experience in account reconciliation and bank reconciliation is required
Excellent attention to detail and accuracy in financial reporting and proofreading
Ability to analyze accounts and identify discrepancies effectively
Strong organizational and time management skills
Excellent communication skills for collaboration with team members across departments
Experience with processing payroll is required
Experience with QuickBooks Online, Expense Point and ADP will be considered an asset
Experience with not-for-profit accounting will be considered an asset
Ability to analyze financial data effectively and provide insights
Strong communication skills, both written and verbal
The ideal candidate for this position will also possess the following:
Degree or diploma from an accredited university or college in business/accounting
Minimum of 5 years of experience working as a bookkeeper or accounting clerk
Strong knowledge of generally accepted accounting principles
Previous experience working for a non-profit would be an asset
Previous payroll processing experience required
Extensive experience with data entry and record-keeping
Advanced working knowledge of Microsoft Office and Google Suite applications
Experience with accounting software (QuickBooks Desktop) preferred
Experience working with an HRIS system (i.e.ADP/WorkForce Now)
Demonstrated ability to work effectively with minimal supervision and prioritize workload
Excellent administrative and organizational skills with a strong attention to detail
A flexible team player with a demonstrated ability to collaborate and support colleagues
Strong English communication skills, both oral and written
Demonstrable professionalism, integrity, credibility, judgment, initiative, tact, discretion, confidentiality, and diplomacy
Strong time management skills
Candidates must have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada under relevant provincial or territorial legislation and regulations
Please Note:
This is a hybrid work-from-home position. Candidates must be available to travel to the Creemore office at 10 Francis Street East, ON, at least 2 days per week
Water First’s standard operating hours are Monday to Friday, 8:30 am-4:30 pm Eastern Time, with reasonable accommodations for flex-time
All applicants must be legally authorized to work in Canada and possess a valid Social Security Number (SIN)
Candidates will be required to undergo a Vulnerable Sector security check as a condition of employment.
Water First embraces and respects the use of traditional and sacred medicines in the workplace. Burning medicines such as tobacco, sage, cedar, and sweetgrass is a common practice for ceremony and cultural connection.
If you are interested in learning more about this exciting opportunity, we would love to hear from you! Water First is dedicated to building a diverse and inclusive workforce. Indigenous applicants are encouraged to apply, and we are committed to providing a fair and equitable hiring process for all.
By following the Accessibility for Ontarians with Disabilities Act (AODA), Water First Education and Training strives to ensure that all recruiting processes are non-discriminatory and barrier-free. If you require accommodation, please advise us before attending an interview. While we appreciate all interest, only those candidates selected for an interview will be contacted.
