Position: Chinese & Student Exchange Administrative Support
We are seeking a highly organized and detail-oriented Administrative Assistant (English/Chinese bilingual) to support an international education team operating in a fast-paced, high-quality environment. The ideal candidate will demonstrate strong communication skills, cultural awareness, and the ability to coordinate with diverse stakeholders.
This role provides administrative and coordination support to a Chinese Special Language Advisor and assists with the operations of various student exchange programs.
Tasks
Key Responsibilities
Proofread and format Word documents with a high degree of accuracy.
Maintain and update budgeting and program information using Excel.
Support the Special Language Advisor with event organization, meeting coordination, and venue bookings.
Prepare memos, letters, and other written materials as required.
Answer phone calls and manage email communications professionally.
Assist in producing and releasing program and departmental documents.
Perform administrative tasks such as copying, scanning, faxing, filing, and managing both digital and physical records.
Process and review expense submissions.
Take accurate and detailed meeting minutes.
Provide occasional support to additional language advisors and assist with other administrative duties as assigned.
Requirements
Ideal Candidate
Fluent in English and Chinese (spoken and written).
Strong administrative and organizational skills.
Comfortable working in a fast-paced, multicultural environment.
Proficient with Microsoft Word, Excel, and general office tools.
Excellent communication, customer service, and interpersonal skills.
