Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Cooperative Education, Level A Job Title Community Placement Coordinator Department UBCO | Faculty | School of Health and Exercise Sciences | Faculty of Health and Social Development Compensation Range $5,365.42 - $7,709.92 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job. Posting End Date December 10, 2025 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Ongoing At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. Job Summary The Community Placement Coordinator (CPC) will work with our faculty, staff, students, and community partners and reports to the School Director. The key role of the CPC is to provide administrative oversight of the undergraduate practicums and to represent the School of Health and Exercise Sciences in maintaining and fostering new community partners. Work Performed Coordinate Practicum Placements • Oversee the coordination of practicum operations to ensure the program functions smoothly. • Develop, implement, and maintain a centralized tracking system that captures detailed information on all community partners, including contact details, placement history (past and present), site focus, roles and responsibilities, and available opportunities. • Ensure practicum information and documentation are well-organized, easily accessible, and regularly updated for faculty, staff, and students. • Manage program timelines and deadlines, coordinating communication and deliverables across stakeholders to facilitate smooth placement processes each term. • Anticipate future needs and plan proactively for upcoming terms, considering partner capacity, student placement demand, and program development opportunities. • Collaborate with faculty and staff while maintaining a high level of independence, organization, and attention to detail in managing program systems and processes. Recruit Community Partners and Place Students: • Foster community relationships and enlist community partners and professionals • Develop and implement an annual orientation for students and community partners that clearly communicates all practicum expectations • Negotiate suitable placements for students by identifying educational and program needs. • Thanking the community partners formally. Assure Safety and Accreditation Requirements • Ensure the School employs a systematic approach to evaluate and collaborate with community partners that offer student placements, while also meeting accreditation and legal requirements for worker safety during practicum placements. • Administer a disaster plan that guides the School in responding to individual accidents and mass disasters occurring off campus, or when there are warnings of a potential disaster. Ensure a legal contract approved by UBC is in place for every community partner. • Confirm that all necessary insurance and liability agreements are established and validated before a student is placed with community partners. Administrative Tasks • Updating and editing Undergraduate practicum and independent study manuals as required. • Attends regular School meetings and providing updates to School leadership regarding concerns brought forward by community partners • Performs other related duties as necessary Consequence of Error/Judgement This position is required to work independently, and make swift, accurate decisions on their own. The CPC is responsible for determining the placement of HES students for their practicum experience, a task that must be executed efficiently while also evaluating the compatibility between students and agencies. Poor decisions regarding local and distant field placements can diminish the quality of a student's learning experience and harm community relationships. Furthermore, an ill-considered placement can lead a student to abandon the assignment, necessitating an additional term at the university. This not only incurs financial costs for the student but also delays their entry into the workforce. Supervision Received All decisions and work conducted by the CPC is subject to review, approval, and supervision of the School Leadership. Supervision Given None. Minimum Qualifications Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or an equivalent combination of education and experience. Willingness to respect diverse perspectives, including perspectives in conflict with one’s own. Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion Preferred Qualifications • Related practicum placement experience or the equivalent combination of education and experience. • Experience serving in planning, management or educational capacity with a large university, non-profit organization or government agency. • Knowledge of the health and exercise sciences field. • Strong project management skills would be an asset • Strong verbal and written communication skills. • Strong skills in word processing, spread sheets or databases, (MS Office) email, electronic calendaring, and simple graphics software. (Adobe) The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world. Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together? Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at workplace.accessibility@ubc.ca.
