Who We Are For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here. Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Job Description: POSITION PURPOSE SUMMARY: The Administrative Coordinator provides a variety of clerical assistance to the Grace Health Service management team including administrative support; maintaining various records, files and related filing systems in keeping with the standards of Grace Health Services. This is a permanent full time position working 40 hrs/week. ACCOUNTABILITIES: Drafts correspondence (e.g., letters dealing with HR administrative issues, contract requests); checks typing for accuracy, sorts and prioritizes administrative assignments within general guidelines; researches and responds to enquiries on behalf of the Executive Director and other managers. Assists with administrative procedures within Grace Health Services. Provide administrative and/or special project support as assigned. Assists with payroll and HR related spreadsheets and documents. Works with HR and Business software to assist managers. May attend meetings when requested to take minutes. Files documents electronically or manually; photocopies and distributes materials as requested; and sends and receives fax/email material as requested. Builds and maintain databases (e.g., contract lists, inventory, OHS, property, HR related spreadsheets). Uses word processing software for routine documentation such as forms, letters, memos, and keeps records; checks typing for accuracy, sorts and prioritizes typing assignments within general guidelines. Uses computer software and applications to perform job duties. Communication skills; effective time management; respect for others; initiative and enthusiasm; professional appearance and conduct. Keeps HR files and systems updated. Ability to multi-task in a busy environment. Provide relief for reception as needed, cover the emergency responder phone when needed May have to make weekly bank deposits. Performs other duties as assigned. CRITICAL RELATIONSHIP MANAGEMENT: The incumbent conducts routine interactions and provides clarification of information. Governance Boards and Councils: none Internal: Executive Director All Southview managers Other staff members Residents External: Contractors and vendors All visitors to Southview MANAGERIAL/TECHNICAL LEADERSHIP RESPONSIBILITY: Reports directly to the Executive Director Direct reports: none. FINANCIAL AND MATERIAL MANAGEMENT: Works with Executive Director and Business Manager on payroll, business contracts and finances as required. WORKING CONDITIONS: This is an on-site position with no opportunity to work from home. Working environment is typically in the office, at the reception desk, or in a community facility in generally agreeable conditions. Recognizing and respecting that we are working in a home for seniors. Some limited travelling will be required. EDUCATION, EXPERIENCE AND QUALIFICATIONS: Willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities. Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures. Ability to provide an original copy of a Background Check that is satisfactory to The Salvation Army, in its sole discretion, as required, or able to pass a Criminal Record Check for Working with Vulnerable Adults. Alternative combination of education and experience may be considered. Education, Qualifications and Certifications: Some post-secondary education in Business Administration Current negative TB test Able to pass a Criminal Record check (Vulnerable Sector Clearance required) Valid BC Driver’s License Experience and Knowledge: Strong knowledge of Microsoft Office Suite is required. At least two years of administrative/secretarial related experience At least two years of HR related work, understanding of HR processes Experience and comfortable with computers, computer systems and web-based software. Skills and Capabilities: Attention to detail, problem solving and analytical skills. Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility. Strong decision-making and organizational skills A heart and disposition for working with seniors Demonstrate a high level of integrity, good judgment and ability to maintain appropriate confidentiality. Self-motivated and disciplined. Strong oral and written communication skills. Ability to maintain a high level of confidentiality. Ability to work cooperatively in a team setting. Ability to multi-task and prioritize responsibilities (i.e., good judgement). Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility. Ability to lift/move weights of up to 20 lbs. occasionally. Limited travelling is required using organizational or personal vehicle, a valid driver’s license and clear driver’s abstract is required. Compensation: The target hiring range for this position is $47,664.35 to $59,580.43 with a maximum of $71,496.52. Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role. The Salvation Army will provide reasonable accommodation upon request. Please email Recruitment.Accommodations@salvationarmy.ca if you have a need for any accommodation and we will be pleased to discuss this with you. Our employees are motivated by the fulfillment and meaning they experience as they serve people in need across Canada and Bermuda. Whether at the front-lines or in a support role, as part of our team you’ll work alongside a diverse and skilled group of purpose-driven professionals, empowered to provide exceptional service. We deeply value the relationships we build in the workplace, as well as the opportunities given to us such as the potential to experience flexibility at work, receive health and dental benefits, paid vacation and sick time, RRSP’s, as well as to expand our skills and advance our careers as together we build a culture of continuous learning and growth. If you're looking for a career that allows you to find meaning, make an impact, and one that challenges you to grow and become the best version of yourself, join our dynamic team. There is a place for everyone to belong at The Salvation Army.
