Job Title: Office Administrative Manager
Job Description
We are seeking a dedicated and organized Office Administrative Manager to join our team. This role involves managing key office operations and ensuring smooth functionality of our office environment. You will play a vital role in coordinating events, maintaining office resources, and supporting employee engagement initiatives.
Responsibilities
Assist with information technology system updates.
Coordinate and manage activities and events related to the Employee Engagement & Citizenship Program (EECP) while ensuring budget compliance.
Keep all pertinent office documentation updated, including manuals, SharePoint, and office layout/seating.
Maintain office resources such as workspace, furniture, supplies, office technology equipment, and signage.
Oversee the duties of the Safety Coordinator.
Assist with office real estate closures, relocations, and renovations.
Conduct new hire orientations and manage terminations for designated offices.
Prepare and submit office expense reports.
Prepare office agenda topics, attend meetings, and document minutes.
Act as the primary contact with building property management for security access, parking, and work order requests such as HVAC and maintenance.
Perform other job-related duties as assigned.
Essential Skills
Administrative support
Office management
Customer service
Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)
Event planning and coordination
Experience with SharePoint
Office supply management
Vendor management
Additional Skills & Qualifications
Experience in administration
Strong organizational skills
Ability to multitask and manage multiple priorities
Excellent communication skills
Work Environment
This position requires working five days a week in an office environment. Shifts are flexible, ranging from 7am to 6pm, with eight-hour days. The office is located at 1 City Centre Drive, Mississauga, Ontario, L5B 2G6, Canada.
Job Type & Location
This is a Contract to Hire position based out of Mississauga, ON.
Pay and Benefits
The pay range for this position is $28.00 - $30.00/hr.
Workplace Type
This is a fully onsite position in Mississauga,ON.
À propos d'Aston Carter:
Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.
Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.
Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître d’autres options d’accommodement.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
