Job Title: Facilities Coordinator
Job Description
The primary role of the Facilities Coordinator is to support and monitor the performance of a small team of multi-skilled operatives. This position requires developing close working relationships with key stakeholders, including landlords, managing agents, and all facilities vendors. The Facilities Coordinator ensures tasks are completed accurately and promptly.
Responsibilities
Collaborate with operators and Operations Managers to manage service requests using Corrigo CMMS, ensuring requests are updated from assignment completion through vendor invoice submission.
Administer service work using JLL Corrigo CMMS.
Monitor the performance of and coordinate a small team of multi-skilled operatives.
Develop close working relationships with stakeholders, partners, landlords, managing agents, and all facilities vendors.
Assist in managing contractors onsite to ensure they meet required standards.
Support vendor and service procurement as needed.
Participate in financial processes to meet timely and accurate financial management requirements.
Ensure prompt and accurate management of purchase orders within the internal financial management platform.
Assist with monthly accrual reports and finance tracker monitoring.
Conduct site inspections, assessments, regular audits, and safety procedures, as well as ad-hoc duties and performance measures.
Help implement the property risk management program and industry best practices.
Maintain premises in neat and working condition.
Support implementation and monitoring of disaster recovery and business continuity plans.
Follow established escalation and incident reporting procedures.
Provide support for regular management reports and projects.
Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets.
Essential Skills
Ability to work independently and as part of a team.
Self-motivated with a confident and energetic attitude.
Excellent verbal and written communication skills.
Ability to work well under pressure and be flexible.
Bachelor's degree in a related field.
Strong understanding of Microsoft Word, Excel, and Outlook.
Clean driving record.
2+ years of experience in facilities/operations coordination, preferably in a property setting.
Experience with Corrigo or other CMMS (Computer Maintenance Management System).
Familiarity with operations and engineering for commercial buildings (BAS, boiler plant, chiller plant, etc.).
Work Environment
This position offers a hybrid work environment with flexibility on location. While contractors can be onsite, it is not a requirement. The role follows a Monday to Friday schedule, from 8am to 5pm, with free parking available for all employees if they go onsite.
Job Type & Location
This is a Contract position based out of Calgary, AB.
Pay and Benefits
The pay range for this position is $28.00 - $28.00/hr.
Workplace Type
This is a hybrid position in Calgary,AB.
À propos d'Aston Carter:
Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.
Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.
Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître d’autres options d’accommodement.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
