CUPE 543.3
Contract -up to 6 months
Environmental Health Department
Leamington site
Posting close date: December 12, 2025
Position Summary
The program clerk is responsible for providing clerical support to management and departmental staff. Working in a team based environment, program clerks maintain a high degree of professionalism and diplomacy in dealing with the general public, staff, and outside agencies to ensure maximum customer satisfaction.
Position Responsibilities
• Receive incoming calls and triaging to appropriate health unit staff or programs
• Maintain records (filing, photocopying, faxing, mail, taking minutes, purchase orders, data entry, etc.)
• Appointments, meetings, and registration
• Assist in coordination of workshops and events
• Use of Ministry and program related database (i.e., inputs, updates and maintains data)
• Type and proofread correspondence, documents etc.
• Track and maintain resource program supply
• Revise, create and maintain departmental forms and information sheets
• Support team initiatives and activities (i.e., Mass mail outs, assembling kits, etc.)
• Upload policies
• Provide switchboard/reception relief as required
• Some evening hours of work may be required
• Provide other clerical duties/coverage as assigned by manager
Position Qualifications
Education, Training and Experience:
• Minimum 1 year post-secondary education in Office Administration, Executive or Medical Office Administration
• 1 year clerical experience
Other Requirements:
• Proficiency with current computer applications (Microsoft Office – Word, Excel, PowerPoint, Internet, Outlook)
• Ability to work independently and collaboratively within an interdisciplinary team
• Ability to plan, organize, and prioritize workloads
• Ability to multitask in a fast-paced environment
• Skill and accuracy in data input and typing a variety of forms, documents, etc.
• Knowledge of medical terminology is an asset
• Ability to learn data management systems
• Successful completion of a competency test
• A valid Ontario Driver’s Licence, access to a reliable motor vehicle during working hours, as well as 1 million dollars in liability insurance
• A satisfactory vulnerable sector police clearance
• Ability to meet physical demands of position
• TB skin test and immunization policies must be adhered to
• Ability to speak a second language considered an asset
Band
Entry Rate
1st Year
2nd Year
3rd Year
4th Year
5th Year
5
$28.05
$28.93
$29.81
$30.73
$31.68
$32.66
The Windsor-Essex County Health Unit is an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the Windsor-Essex County Health Unit will provide accommodations to applicants with disabilities throughout the recruitment, selection and/or assessment process. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources staff of the nature of any accommodation(s) that you may require.
