Intermediate Accountant - Accounts Payable Specialist

Connective • Vancouver • 3d ago

Connective is a dynamic non-profit organization that provides innovative programming in the social services sector. We strive to create safe, healthy, and inclusive communities for all. ROLE PURPOSE The Intermediate Accountant is responsible for managing accounts payable and receivable processes, including invoice preparation, payment processing, credit card transactions, and vendor communication. Additionally, the position supports reconciliations and handling ad hoc projects as needed. LOCATION: Vancouver, BC WORK HOURS 40 hours per week; Monday to Friday, 0830 - 1630 WHAT WE OFFER? Committed Living Wage Employer 2022 & 2023 Canadian Nonprofit Employer of Choice Aware from NEOC 2023 High-Performance Culture Award from SupportingLines Competitive benefits package, including health, wellness, and pension plan Career and personal development, with the ability to grow in a diverse range of programs and departments Access to a range of staff mental health supports, including an in-house counsellor, Employee Family Assistance Program, and Critical Incidents Stress Management Access to On-Demand Pay to withdraw earned wages before payday Connective is part of a portability program where employees moving from a CSSEA-member employer to Connective will port their service hours for vacation and wage purposes (within last 12 months) REPORTING AND WORKING RELATIONSHIPS Reports and is accountable to the Financial Controller or their designate Participates as a contributor to the Common Services and Program Teams Liaises with the staff of Connective as necessary Liaises with staff and volunteers of community, funders, and government agencies as required KEY ACCOUNTABILITIES Accounts Payable Verify, process, and document invoices for payment Ensures accuracy and completeness of invoices before processing for payment, maintaining proper documentation and approval records. Manage agency credit card process and related correspondence, including approvals of transactions Oversees the credit card process, ensuring all transactions are authorized, properly documented, and in line with organizational policies Upload and reconcile credit card transactions, employee reimbursement reports, program expenses, and payroll, as assigned Uploads and ensures the accuracy of credit card transactions, employee reimbursements, program expenses, and payroll records, reconciling them with the financial systems. Final approval of program operating expenses Reconciles and approves program-related operating expenses reported via Zoho for petty cash or bank account transactions. Correspond with vendors regarding payment status and discrepancies Communications with vendors to confirm payment status, resolve discrepancies, and maintain positive vendor relationships. Zoho approvals Assists with the approval process in Zoho for employee reimbursements, ensuring property workflow and compliance with internal procedures. Accounts Receivable Prepare and issue invoices to customers and funders Creates and sends accurate invoices to customers and funders, ensuring all billing details are correct and align with agreements. Records payments and review bank deposits Accurately records incoming payments and ensure that bank deposits are reviewed and recorded correctly in the financial system. Manage invoice aging and track overdue accounts Monitors overdue accounts, manages the aging process, and follows up on overdue invoices to ensure timely collections. Communicate with funders about overdue customer accounts Liaises with funders to resolve any outstanding payments and ensure overdue accounts are addressed promptly. Financial Reporting Prepare month-end and year-end working paper reconciliations, as assigned Prepares and reviews working paper reconciliations at month-end and year-end, ensuring accuracy and completeness. Prepare month-end and year-end adjusting journal entries Prepares necessary journal entries to adjust financial records at the end of each period to ensure accurate financial reporting Reconcile bank statements, as assigned Reconciles bank statements with company records, ensuring any discrepancies are addressed and all transactions are accounted for. Other Duties as Assigned Provide support to common services and program teams Collaborates with internal teams to provide financial guidance and ensure smooth financial operations. Undertake ad hoc projects and other duties as assigned Takes on special projects and tasks as assigned by management, demonstrating flexibility and contributing to organizational success. WORKING CONDITIONS Primarily remote work, with occasional in-person attendance in Vancouver or Fraser Valley when necessary Ability to work independently while remaining an integral member of the finance and common services teams Adherence to Connective policies and procedures Availability to work flexible hours, including evenings and weekends, as needed based on department needs and schedules EXPERIENCE AND SKILLS University degree or diploma in accounting Chartered Professional Accountant (CPA) designation or in progress (asset) 3+ years of experience in full cycle accounting Knowledge of accounts standards for not-for-profit organizations, internal controls, and financial reporting Familiarity with accounting systems High proficiency in Microsoft Office suite, particularly Excel Willingness to learn new skills and contribute to process improvements Strong organizational and time management skills High attention to detail and accuracy Excellent communication skills (listening, verbal, and written) REQUIREMENTS Completion of a Vulnerable Persons Criminal Records Check Successful Reference Check COMPENSATION The annual salary range for this position is $56,900 to $71,070, will be based on experience and qualifications. This role is also eligible for the organization's comprehensive benefits package. The salary range provided represents the total compensation plan for this position. Actual salary placement will be determined based on a variety of factors, including pay equity, market conditions, candidate experience, internal equity, and organizational priorities. Placement within the range is typically at the midpoint. Important: Candidates must be legally authorized to work in Canada, observe their weekly hours limit if under a temporary or study visa, and provide proof of eligibility if selected for the role. DIVERSITY, EQUITY AND INCLUSION At Connective, we value and accommodate unique differences to ensure that our staff have the opportunity and are supported to thrive. To build a strong and representative workforce, we strongly encourage applications from BIPOC, LGBTQ2S+ people, immigrants, and people with disabilities or other marginalized communities.

For more information on Connective’s services and locations, visit our website at https://connective.ca/