Job Overview
Service Nova Scotia is currently seeking a highly organized and detail-oriented Secretary (ADM07) to provide advanced administrative and clerical support in a fast-paced government office environment. This temporary contract role is ideal for a professional with strong communication skills, excellent multitasking abilities, and a commitment to efficiency and accuracy.
Tasks
Key Responsibilities
Provide day-to-day administrative and clerical support to management and staff
Prepare and format correspondence, reports, memos, and internal documents
Manage calendars, schedule meetings, and coordinate appointments and room bookings
Receive, sort, and distribute mail and prepare outgoing correspondence
Maintain organized filing systems (electronic and paper)
Perform accurate data entry and database updates
Answer calls and emails, directing inquiries to the appropriate contacts
Support departmental projects and ensure alignment with internal procedures
Uphold confidentiality and government administrative standards
Perform additional tasks as needed by supervisors or managers
Requirements
Qualifications
Proven experience in an administrative or office support role (public sector experience is an asset)
Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Exceptional written and verbal communication skills
Ability to prioritize, multitask, and meet deadlines
High attention to detail and accuracy in all documentation
Able to work independently with minimal supervision
Professionalism and discretion in handling sensitive information
