Date Posted: 12/12/2025
Req ID: 46408
Faculty/Division: Temerty Faculty of Medicine
Department: Office of the Associate Dean, MD Program
Campus: St. George (Downtown Toronto)
Position Number: 00038579
Description:
About us:
Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.
Your opportunity:
The MD Program trains the next generation of doctors by delivering a comprehensive learning experience to our students. We have been at the forefront of medical education innovation and scholarship, as well as life-changing health research and innovation, since we were established in 1843. Thanks to the contributions made by our faculty and staff,we are consistently recognized as the top medical school in Canada, and among the best in the world.
As Admissions Coordinator, you will collaborate with our high-functioning team to support admissions, recruitment, registration and student communication for Undergraduate Medical Education Enrolment Services. Your exceptional communications and interpersonal skills will help us drive engagement of a diverse applicant pool, learners and stakeholders alike, and promote meaningful content through various digital platforms. Your proven ability to respond to changing priorities in a highly dynamic student services environment is essential.
Your responsibilities will include:
- Responding to admissions and recruitment inquiries in-person, and by phone and email; acting as the first point of contact in the Student Enrolment Services Centre
- Assisting with the coordination of recruitment and admission events (i.e. organizing materials, arranging catering, booking rooms and audio visual) and disseminating post-event feedback surveys and questionnaires
- Updating and maintaining relevant Enrolment Services website content, social media accounts and internal communication templates and resources
- Supporting with online and onsite training by scheduling training sessions, drafting and editing training content and coordinating logistical details
- Updating and maintaining the applicant tracking database and producing statistical reports as required
- Supporting the Admissions Advisory Committee by taking and distributing meeting minutes
Essential Qualifications:
- Bachelor's Degree or acceptable combination of equivalent experience
- Minimum of two years in university admissions environment
- Demonstrated experience using and maintaining an online database system
- Experience with web content development, data collection, and online communication strategies
- Proven success in dealing effectively with prospective and current students
- Familiarity with issues and trends in student recruitment, admissions, and communication
- Excellent interpersonal, organizational, problem solving and communication (oral and written) skills are required
- Proven ability to exercise judgement, tact, diplomacy and a high degree of initiative
- Must be able to deal effectively and professionally with a diverse pool of students, applicants, faculty, staff and members of the public
- Superior ability to prioritize competing demands and meet deadlines
- Demonstrated commitment to quality customer service
Assets (Nonessential):
- Experience withCRM and/or SIS database
- Experience using ROSI, Quercus and survey tools
To be successful in this role you will be:
- Communicator
- Efficient
- Meticulous
- Organized
- Problem solver
- Team player
Please Note:
- This is a one (1) year term position.
Closing Date: 12/23/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Sharon Hung
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
