At Eventscape, we collaborate with top architectural firms, designers, and artists worldwide to "build the extraordinary."™ Our focus is customization, our playground is architecture, and our expertise is fabrication.
It’s our unique, hands-on approach combined with leading digital fabrication technologies that enables us to successfully turn architectural dreams into reality. It’s our unique, hands-on approach combined with leading digital fabrication technologies that enables us to successfully turn architectural dreams into reality.
POSITION DESCRIPTION
The Accounting Assistant will primarily support the Accounting Department and will support other departments with administrative work on an as needed basis. Ownership of the position, excellent attention to detail, sound time management, and effective team-work skills are essential to the success of this position. The Accounting Assistant will support the Accounting Department with daily/monthly ongoing accounting and administrative tasks and special projects. Microsoft Excel is required for this position at an intermediate level. Your responsibilities include, but are not limited to:
Accounts Receivable
Preparing and submitting progress invoices according to Project Manager forecasts and preparing any related documentation to be submitted along with the invoices
Create customer profiles and post invoices in Sage accounting system
Collaborating with the Senior Financial Analyst and Accounting Manager on new projects and for any discrepancies or communication with clients
Proactively contacting clients to follow up on outstanding invoices
Create and maintain accurate accounts and reports on a day-to-day basis and assist with creating job accounts for new projects landed, including budgets related to the job
Prepare AR Aging reports with notes on status of payments from clients
Other duties as assigned
Accounts Payable
Match packing slips with purchase orders and invoices
Verify vendor invoices and ensuring accuracy
Post vendor invoices to Sage accounting system
Assist in the preparation of AP Aging reports with notes on status of payments to vendors
Issue payments to vendors and reconcile A/P Accounts
Communicate with vendors for statements, invoices, credit
Assist with coordination of the reimbursement of employee expenses and ensure expenses are properly approved and allocated to specific project numbers
Perform data entry, filing, and other clerical duties as assigned
Other Administrative Support
Be willing and able to provide cross-functional administrative support as needed to other departments including accounting, purchasing, human resources, project management, sales, production, design, and/or operations
Assist with travel arrangements and logistics/shipping as required
Along with other administrative staff, share back-up reception relief duties including answering phones, distributing mail and scheduling couriers as needed
Other responsibilities as assigned.
REQUIREMENTS AND QUALIFICATIONS
Post-secondary education in Business, Accounting or related field
Previous accounting experience and accounting software is preferred
Previous experience in a construction environment with progress invoicing is preferred
Attention to detail, strong organizational and analytical skills with the ability to multi-task
Ability to anticipate and proactively resolve potential issues or discrepancies with exceptional customer service with internal teams, vendors and customers
Manage and/or participate in small projects as a team or independently
Professional verbal and written communication skills
Experience with virtual meeting software (e.g., Microsoft teams)
Highly proficient in Office 365, specifically Outlook, Word, Excel, and PowerPoint
For more information or if you need disability accommodation, contact human resources at (416) 231-8855. We wish to thank all applicants for their interest in Eventscape, but only those selected for an interview will be contacted. Eventscape is committed to fostering a workplace in which individual differences are recognized, appreciated, and respected. Eventscape will consider all qualified candidates and welcomes and encourages applications from people with disabilities. Accommodations are available for all stages of the selection process.
