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Title: Executive Assistant (Term)

Term: 14 months from the end of June 2025 to August 2026

Location: 1300 EPCOR Tower, 10423 101 Street NW

At Qualico Properties, our people make the difference. We offer an exciting place to build your career with competitive compensation and benefit packages, company matching RRSP/DPSP program, employee home purchase program and employee discounts.

Job Overview

Reporting to the Senior Vice-President, Qualico Properties, as the Executive Assistant you will provide administrative support and services to the Executives. You also act as a representative, liaising with individuals and organizations on behalf of the Executive, and provide key resources and information to ensure the Executives are as effective as possible.

Your Day-to-day Responsibilities Will Include:

Working collaboratively with the Executives to move major initiatives forward that form part of short-term/long-term strategic plans and annual operating plan objectives.
Managing calendars, scheduling and arranging for meetings, appointments and events as required. Preparing detailed travel plans and arranging for all travel necessities.
Acting as a representative of the Executives to liaise with internal and/or external parties.
Managing files and record-keeping in an updated and accurate manner. Organizing documents for distribution and coordinating delivery in a timely manner.
Monitoring and relaying telephone messages from internal and external sources to the Executives.
Attending meetings, taking and distributing meeting minutes when necessary and following up on assigned action items.
Researching and analyzing memoranda, submissions and reports to prepare and coordinate the submission of summary briefs, internal and external communication materials or reports for the Executives.
Acting as a liaison for technology needs, troubleshooting and contacting IT as needed.
Planning and coordinating various company initiatives and events, including donation requests and ticket distribution.
Establishing and maintaining administrative policies and procedures.
Handling confidential business and personnel information with integrity.

As our ideal candidate, you are:

A strong communicator; you clearly express your thoughts in conversation as well as write and present in a persuasive and influencing manner.
An active listener; you seek to understand and listen to others in a non-judgmental way.
A creative problem solver; you think outside the box for solutions without fear of failure.
Detail oriented; you focus on detailed accuracy when dealing with a high volume of work.
A self-starter; you take initiative to complete the tasks efficiently and effectively.
A leader; you attract, retain, develop or improve the skills of others through effective coaching and guidance.

Essential Requirements:

Degree/Diploma or professional administrative designation.
Minimum 6 years of administrative or secretarial experience.
Valid driver's licence and access to a reliable vehicle.
Satisfactory verification of criminal record check.
Proficient in utilizing Microsoft Office programs (Outlook, Word, Excel, Access, Teams, SharePoint and PowerPoint).

Preferred Requirements:

Previous experience supporting company executives is preferred.

What We Value:

Creating trusting and successful working relationships.
Setting clear, measurable and achievable goals.
Cooperating with team members in an open, positive and respectful manner.
Staying current with technical job skills.
Taking responsibility for the outcomes of decisions and actions.

Work Conditions:

About Us:

Since 1951, Qualico has grown from a small residential developer to one of the largest privately held development companies in western Canada.

As part of Qualico, a fully-integrated real estate company with seven decades of experience, we work alongside experts in community building, home and multifamily builders, and manufacturers of building materials. Together, we're able to integrate our properties into the communities we build and collaborate to increase the density around our sites.

Through it all, we prioritize the people who use our spaces, whether they're customers, or people collaborating in an office setting.

We consider their aspirations and strive to improve their overall experiences. Through the lenses of development (what we build), leasing (who we invite into our sites), and property management (how we support our tenants) we work alongside the rest of Qualico to build a better city: one that facilitates connections and brings people together. Find out how we're working towards building better cities. For more information, click here.

Qualico welcomes applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Candidates being considered will be contacted. We thank you for your interest. Join our Talent Community to stay up to date on job opportunities and to find out why we have the best reason to come to work every day.

Closing Date: May 1, 2025

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Administrative #J-18808-Ljbffr

Qualico Properties

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Executive Assistant (Term), Qualico Properties