Job Description: What you'll do:

Onboarding New Hires:
Schedule onboarding training and team connects, assist with reserving meeting space, update new hire trackers
Ensure all elements of the onboarding checklists are completed in a timely manner to provide a successful onboarding experience for new hires
Proactively liaise with IT, Recruiting and HR Partners to avoid delays with the onboarding process
Procurement and Finance support:
Office procurement and inventory control and reporting, processing invoices, and researching inquiries
Expense Processing for Office P-Card
Facilities support:
Supply ordering, management and restocking
Daily Meeting room management, workspace reset, kitchen area and copy room management, etc.
Liaise with building property management staff
Workplace management system/reservation support
Daily reception support to include answering office line; greeting vendors and visitors; managing incoming/outgoing mail and deliveries; maintaining visitor logs
Basic meeting AV support including Zoom and Teams
Office Events:
Planning and scheduling of office events, meetings and initiatives
Set-up/breakdown/clean-up activities for office events and meetings
Maintain office calendar with logistics for all meetings and events

Other:

Support Office Manager as the Safety Committee \& ISO Compliance Co-lead
Space Planning:
Support space planning committee in reviewing research on potential office locations for the new Toronto office. Attend property viewings and work alongside the planning committee to collaborate with designers on new office layout and design of the new office
Assist in office grand-opening
IT Backup Support:
Liaise with cross-office IT technicians to troubleshoot technical equipment, assist in network outages, etc. during scheduled vacations/sick days for our full-time IT Support Associate
Address problems and troubleshooting with internal and external stakeholders
Manage special projects with demanding deadlines

What you'll bring:

High school diploma required. Post-secondary education or Associate or Bachelor degree preferred.
3 years of relevant work experience as an operations assistant, preferably in a professional services environment
Fluent in MS Office (Excel, PowerPoint, and Outlook), calendar management, email systems
Strong oral and written communication skills
Professional appearance and demeanor with ability to exercise good judgment and discretion
Good time management skills, attention to detail, dependability, flexibility
Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines
Experience working both independently and with a team in a demanding environment
Ability to lift fifty pounds
Positive attitude and sense of humor

Perks \& Benefits: Travel:

ZS Associates

ZS Associates

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