Date Posted: 04/11/2025
Req ID: 42502
Faculty/Division: Temerty Faculty of Medicine
Department: Institute of Medical Science
Campus: St. George (Downtown Toronto)
Position Number: 00049396
Description:
About us:
Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.
Your opportunity:
With over 600 faculty and 500 students, the Institute of Medical Sciences (IMS) was established to foster education and scholarship in the Clinical Departments of the Faculty of Medicine. We specialize in translational research with a strong emphasis on bench-to-bedside clinical applications, and we are a graduate unit of choice for MDs seeking training as a clinician investigator. Our graduates have been appointed to instrumental positions as academic and health care professionals in universities, government and private industry.
As Curriculum & Education Administrator, you will work closely with IMS Graduate Coordinators and Chair of IMS Curriculum committee to coordinate the review, development and evaluation of all graduate courses within our Institute. You will identify needs and create job postings for curriculum related Human Resources positions, prepare contracts and process payroll. Drawing upon your strong communication and organizational skills, you will coordinate projects and event tasks. Your proven digital fluency coupled with your keen interest in quality improvement initiatives will contribute to our ongoing success.
Your responsibilities will include:
- Providing detailed information to students on program and course requirements
- Scheduling appointments for prospective students, applicants, and current students to address individual needs. Scheduling committee meetings and troubleshooting timetabling conflicts
- Managing the continuous calendar for curriculum related activities, ensuring timely executionof each academic semester
- Coordinating event logistics, including the Ori Rotstein Lecture in Translational Research, the Healthcare Innovation Challenge, and IMS Scientific Day
- Coordinating the recruitment of teaching assistants, sessional lecturers and course instructors
- Monitoring accounts for projects and programs
- Administering new course and guest faculty evaluation systems, collect key performance indicators regarding courses and analyze course evaluation data to identify trends, and communicate findings to relevant stakeholders
- Preparing and reviewing minor modification forms ensuring all University academic policies are upheld
Essential Qualifications:
- Bachelor's Degree or acceptable combination of equivalent experience
- Minimum two years of related administrative experience, preferably in a University or post secondary environment
- Demonstrated experience coordinating academic programs, including monitoring student progress, supporting course enrolment, coordinating timetables, and coordinating course evaluations
- Experience providing committee support and coordinating events
- Experience maintaining databases and drafting and editing content (handbooks, newsletters and websites)
- Experience monitoring and maintaining project and/or program budgets
- Experience processing payroll for teaching assistants and sessional lecturers
- Advanced proficiency with MS Office Suite, survey tools (Microsoft Forms, Survey Monkey), student information systems (ROSI/ACORN), learning management systems (Quercus), content management systems (Drupal), and HRIS
- Excellent communication (verbal and written), interpersonal andcustomer service skills, interacting with people of diverse backgrounds
- Must have excellent organizational skills; demonstrated diplomacy, judgement, and strong initiative required
- Must have strong attention to detail
- Ability to deal professionally and tactfully with a high volume of public inquiries
- Ability to maintain strict confidentiality; ability to multi-task and meet deadlines with frequent interruptions; ability to work on own initiative independently but also collaboratively within a team
Assets (Nonessential):
- Experience supporting recruitment for teaching assistants and/or course instructors
- Experience working with eMarks and FileMaker
- Experience with FIS or related financial systems
- Experience using Learning Space Management (LSM) meeting room booking solution
To be successful in this role you will be:
- Communicator
- Diplomatic
- Multi-tasker
- Organized
- Team player
Closing Date: 04/25/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Recruiter: Andrea Varicak
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
