Toronto Pearson is transforming. Now's the time for your career to fly.
**What's in it for you?
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- An opportunity to grow, develop, and thrive within a dynamic, and fast-growing company alongside thoughtful and passionate individuals dedicated to their work and community
- Comprehensive and highly competitive healthcare and benefit coverage including RRSP plans with company match
- A flexible hybrid work environment, continuous internal and external learning opportunities, and a meaningful reward and recognition program
What can you expect from this position?
**As Management Assistant, you will:
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- Evaluate office procedures with a focus on innovation and continuous improvement, recommending and implementing enhancements where needed
- Manage schedules and coordinate departmental meetings, special events, off sites, etc. by ensuring appropriate set-up/logistics of facilities, booking meeting rooms, sending invitations and notices to attendees, arranging catering, preparing agendas, presentations, minutes, and ensuring action items are followed up on
- Provide financial assistance, support financial tasks such as budgeting, expense tracking, and invoice processing
- Coordinate projects, assist with various projects, from event planning to contract management
- Prepare and process requisitions, releases, payment of invoices, preparation of expense reports and monthly tracking of operating expenses
- Establish and maintain working relationships with key stakeholders, both internal and external
- Respond to internal and external requests for assistance, directing inquiries as appropriate; and be the ambassador for the department for employees, leaders, vendors and other external stakeholders to support consistency across the organization
- Maintain departmental records using SharePoint and other records retention systems and processes in accordance to company policy to ensure files and records are easy to access and organized
**This is the role for you, if you have:
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- Completion of secondary school or combination of relevant education and/or experience
- 3 years' office administration experience, providing administrative support in a senior level office
- Demonstrated experience working in a customer centric environment
- Ability to obtain and retain Transportation Security Clearance
The GTAA is committed to Employment Equity and maintaining a diverse, equitable and inclusive workplace where everyone can thrive
