Location: Montreal, Canada.
Employment Type: On-site - Full Time.
About the Role:
We are looking for a highly organized and proactiveAdmin \& Operations Coordinator to oversee administrative, financial, and operational functions within our company. This role will focus primarily on bookkeeping tasks , while also supporting office management, procurement coordination, and warehousing roles. The ideal candidate will have a strong background in invoicing, bank reconciliations, financial reporting , procurement, and office coordination, along with excellent communication and multitasking skills.
Key Responsibilities:
- Process invoices, payments, and financial transactions accurately and on time.
- Perform data entry for financial records in Quickbooks Online and maintain organized documentation.
- Handle bank reconciliations and ensure accuracy in financial records.
- Manage daily office operations, ensuring a well-organized and efficient workplace.
- Handle incoming and outgoing calls, emails, and guest reception.
- Maintain office supplies, vendor relationships, and facilities management.
- Assist with shipping and receiving operations in collaboration with the warehouse manager.
- Contribute to inventory management tasks to support the team in maintaining accurate and efficient stock control.
- Maintain records of purchases, contracts, and supplier agreements.
- Assist the QA team in establishing processes and ensuring compliance with Health Canada regulations.
- Prepare and maintain documentation, reports, and compliance records.
Qualifications \& Skills:
✔ Bachelor degree in business or relevant fields
✔4 years of experience in office administration, operations, and bookkeeping.
✔ Working Experience in handling bookkeeping/accounting tasks(experience with invoicing, data entry, reconciliations, and reporting).
✔ Proficiency in Quickbooks Online \& google workspace.
✔ Excellent organizational and time management skills.
✔Familiarity with warehouse operations coordinationis considered a plus.
✔ Strong verbal and written communication skills to liaise with clients and stakeholders.
✔ Detail-oriented, able to handle multiple responsibilities efficiently.
✔ Team player mindset, with a humble and hungry personality and a positive character.
What We Offer:
✅ A dynamic and collaborative work environment.
✅ Opportunities for professional growth and development.
✅ Competitive salary and benefits package.
✅ The chance to play a key role in finance, operations, and compliance within our company.
How to Apply:
If you meet the qualifications and are excited about this opportunity, we'd love to hear from you! Please apply to this role and include your resume and cover letter.
