Volunteer Program Coordinator (Summer Position)

Habitat for Humanity • Regina, Saskatchewan, Canada • 23h ago

Position Overview

Transferable Skills: Develop valuable skills in project management, leadership, and organizational abilities applicable across various career paths.
Mentorship and Professional Development: Benefit from structured mentorship and professional development opportunities tailored to support your growth and career goals.
Networking Opportunities: Connect with community leaders, industry professionals, and a diverse volunteer community to build lasting professional relationships.
Volunteer Management: Gain practical, hands-on experience using volunteer management systems and databases.
Nonprofit Operations: Understand the inner workings of nonprofit organizational processes and compliance requirements.
Communication Skills: Strengthen interpersonal and professional communication abilities through meaningful engagement with stakeholders.
Conflict Resolution: Learn effective strategies for addressing and resolving conflicts professionally.
Project \& Event Coordination: Develop competencies in planning and executing volunteer-related events and activities.
Mission-Driven: Strong commitment to Habitat for Humanity's mission and values, with a passion for community service.
Collaboration: Build and maintain positive relationships across teams and with volunteers to ensure alignment and inclusivity.
Adaptability: Thrive in a dynamic environment, managing competing priorities and evolving needs with flexibility.
Attention to Detail: Ensure accuracy in data tracking, program materials, and communications.
Proactive Problem-Solver: Anticipate challenges and implement creative and effective solutions.
Accountability: Take responsibility for program outcomes and decisions, ensuring organizational objectives are met.
Confidentiality: Handle sensitive information with discretion and uphold the integrity of organizational and stakeholder data.

Key Responsibilities

Program Creation: Develop a structured volunteer program aligning with Habitat Canada standards; create foundational documents, volunteer handbooks, policies, and workflows.
Recruitment \& Scheduling: Serve as the primary contact for volunteers; coordinate recruitment, screening, onboarding, and manage volunteer scheduling across builds, ReStore operations, and events.
Material Development: Create onboarding and training materials, including general orientation, mandatory training modules, and supervision guides for managers.
Implementation: Conduct onboarding and training sessions ensuring volunteers clearly understand their roles and responsibilities.
Data Systems: Implement and manage volunteer tracking databases, maintaining confidentiality and accuracy of volunteer records and documentation.
Compliance: Ensure accurate record-keeping aligned with national volunteer management guidelines.
Communication \& Recognition: Develop and execute volunteer recognition strategies, including planning appreciation events to foster engagement and retention.
Conflict Resolution: Address volunteer inquiries and resolve conflicts professionally and effectively.
Role Development: Collaborate closely with internal departments, particularly ReStore managers, to design meaningful volunteer roles aligned with organizational priorities.
Supervision Training: Develop volunteer supervision and training modules specifically tailored for managers and front-line staff.
Performance Review: Evaluate program effectiveness through regular data analysis, reporting insights, and identifying opportunities for improvement.
Recommendations: Provide strategic recommendations for sustaining and enhancing volunteer engagement beyond the summer period.

Skills

Organizational Skills: Ability to structure and manage new program initiatives effectively, balancing multiple tasks and deadlines.
Communication \& Conflict Resolution: Strong verbal and written communication skills, including effective conflict resolution.
Database Management: Comfortable managing volunteer data accurately and confidentially.
Microsoft Office Suite: Proficiency in Word, Excel, PowerPoint, and Outlook.
Event Coordination: Experience or capability in planning and executing volunteer-related events.
Technology Proficiency: Comfortable learning and utilizing volunteer management systems, video conferencing, and shared workspace tools like Microsoft Teams.

Experience \& Education

Current post-secondary student, preferably in community development, volunteer management, social sciences, or related fields.
Previous experience coordinating or participating in volunteer activities strongly preferred.
Demonstrated experience in organizing community events or team activities.
Willingness to obtain basic First Aid/CPR certification.
Valid Driver's License preferred with a clean driving abstract.
Ability to provide a satisfactory Criminal Record and Vulnerable Sector Check.

Work Conditions

Full-time summer position, typically during standard office hours.
Flexibility required for occasional evening or weekend events.
Position can be performed remotely or from the Habitat for Humanity Saskatchewan Provincial Office.

Habitat for Humanity

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